Job description
About Us
On Event Production Co is one of the UK's leading live event production and scenic fabrication companies, delivering technical and creative solutions for conferences, awards ceremonies, exhibitions, product launches, fashion shows and live experiences across the UK and Europe.
Working with major brands, agencies and event organisers, we combine technical production expertise with in-house scenic fabrication to create exceptional event environments. Following continued growth within our Scenic Fabrication division, we are looking for a Scenic Administrator to join our team and support the successful delivery of projects from concept through to completion.
The Role
We are seeking an organised, proactive and adaptable individual to join our Scenic Fabrication team as a Scenic Administrator.
This role is ideal for someone who enjoys working in a fast-paced environment, has excellent attention to detail and takes pride in keeping projects organised and on track. Working closely with our Scenic Project Managers, Workshop team and suppliers, you will play a key role in supporting the planning, administration and delivery of multiple projects simultaneously.
Whether you already have experience within the events, construction or fabrication sectors, or are looking to develop your career within a growing and exciting industry, this role offers an excellent opportunity to learn from experienced professionals and become an integral part of a high-performing team.
Key Responsibilities
Provide administrative support to the Scenic Team across multiple live projects.
Raise purchase orders and assist with ordering materials, equipment and services.
Coordinate labour bookings and support resource planning activities.
Assist with project scheduling, progress tracking and delivery planning.
Support transport and logistics planning for project deliveries and collections.
Maintain accurate project documentation, records and filing systems.
Assist with project costing and event accounts administration.
Liaise professionally with suppliers, clients and internal departments.
Support the team in delivering projects safely, efficiently and to the highest standard.
Help maintain organisation across multiple projects, ensuring deadlines and project requirements are met.
Job requirements
Essential Skills
Excellent organisational skills with strong attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Good working knowledge of Microsoft Office, particularly Outlook, Excel and Teams.
A proactive and positive approach to work.
Strong time management skills and excellent punctuality.
Ability to work effectively both independently and as part of a team.
A willingness to learn and develop within a growing business.
Desirable Skills
Previous experience in an administrative, coordination or project support role.
Experience within the events, fabrication, construction or creative industries.
Familiarity with project management or scheduling processes.
Experience liaising with suppliers and managing purchasing activities.
Working Hours
This is a full-time role based on a 37.5-hour working week from our Castle Donington facility. However, due to the nature of event installation and operation, flexibility is essential. Shifts may include early starts, late finishes, and a mix of weekdays and weekends.
Employee benefits:
Overtime opportunities
Company pension scheme
Company bonus scheme
Training & progression opportunities.
As an equal opportunities employer, On Event Production Co. is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.
Please note, the successful applicant will be asked to provide 2 references and complete a basic DBS check.
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StudySmarter Expert Advice🤫
We think this is how you could land Scenic Project Administrator in Castle Donington
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like On Event Production Co., to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Scenic Project Administrator at On Event Production Co..
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at On Event Production Co.
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
