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- Tasks: Support HR, finance, compliance, and executive services in a dynamic office environment.
- Company: Join On Device Solutions, a leader in mobility solutions and asset management.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive work culture.
- Other info: Perfect for proactive individuals looking to grow in a fast-paced environment.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
The predicted salary is between 25000 - 30000 £ per year.
At On Device Solutions, we provide enterprises with mobility solutions and streamlined asset management. We are looking for a proactive and highly organised Office Administrator to support the smooth running of the business across HR administration, finance administration, compliance support, and executive diary coordination. This is a varied role suited to someone who can manage multiple priorities and work with minimal supervision.
Key Responsibilities:
- Human Resources: To print and organise all new starter paperwork, carry out recruitment search and administration, respond to all incoming reference requests and send request references for new employees, carry out all HR scanning & filing, manage company HR system (Zoho) from operational perspective e.g. time tracking, leave tracking, performance management etc.
- Finance: To deal with incoming finance emails, enter supplier invoices into purchase order system, generate invoice and follow up on payments, carry out all Procurement scanning and filing.
- Compliance: Ensure all company policies are kept up to date, carry out operational duties identified during ISO or other compliance audits.
- Executive Services: To provide electronic diary management to directors, organise travel bookings by arranging accommodation, taxis, trains and planes, coordinate events as required.
- General: Receiving office guests, keeping the office tidy, employee and customer survey management.
Experience (Must Have): You must be a good oral and written communicator at all levels, have a flexible approach to work, and be proficient in Microsoft.
Office Administrator employer: On Device Solutions Limited
Contact Detail:
On Device Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us that you understand what On Device Solutions is all about and how you can contribute to their mission. Tailor your responses to highlight your organisational skills and proactive approach.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in HR administration, finance, and compliance support, as these are key areas for the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you're genuinely interested in joining our team at On Device Solutions.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience in HR, finance, and compliance, and don’t forget to mention your organisational skills. We want to see how you can support our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple priorities and worked independently in the past. We love a good story!
Show Off Your Communication Skills: Since communication is key for this role, make sure your written application reflects your ability to communicate clearly and effectively. Keep it professional but let your personality shine through – we want to get to know you!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at On Device Solutions Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role at On Device Solutions. Familiarise yourself with their mobility solutions and asset management services. This will help you tailor your answers to show how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires managing multiple priorities, be ready to discuss specific examples of how you've successfully organised tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your proactive approach.
✨Prepare for HR and Finance Questions
Expect questions related to HR administration and finance tasks, such as handling invoices or managing HR systems like Zoho. Brush up on relevant terminology and processes so you can confidently discuss your experience and how it relates to the responsibilities outlined in the job description.
✨Demonstrate Strong Communication Skills
As a key part of the role involves communication at all levels, practice articulating your thoughts clearly and concisely. Be prepared to answer questions about how you handle communication challenges and ensure you convey your flexibility and adaptability throughout the interview.