Studio Resource Coordinator - 6 months FTC

Paid via YunoJuno - with the potential to extend - only immediately available candidates will be considered.

Department: Studio Operations / Resource Management

Location: London (Hybrid) from 135 Bishopsgate

Who We Are: Born from the leading creative and media agencies and engineered for a data-driven world, we provide scaled content solutions, industry-leading content development, production excellence, and unmatched global delivery capabilities. You won’t find a more diverse set of clients or projects. We work in every medium in every market. You’ll deepen your expertise while stretching in new directions with support. We believe building a community that fosters growth, belonging, and connection is as rewarding as the work itself. Come for the work. Stay for the people.

What We Do: We design, implement and optimize breakthrough content production models, delivering simplicity, efficiencies, and the connectivity and consistency of content that powers brand growth. Our flexible models combine content experience, production solutions, and global delivery. We bring ideas to life in all mediums, all channels and all stages of the production process. We multiply and lead with innovative technologies, including real-time 3D, virtual production, automation, and generative content.

Role overview: The Studio Resource Coordinator is a mid-level operational role within the Omnicom Production studio, supporting the effective delivery of resourcing, freelance engagement, and studio coordination across the business. Working closely with Bookings Managers, Finance, HR, Operations, and Building Operations, this role acts as a central point of coordination for freelance workflows, studio logistics, and day-to-day operational support. The coordinator plays a key role in ensuring systems, approvals, and communications run smoothly, enabling the wider studio to focus on delivery. This is a hands-on role suited to someone who enjoys ownership, process, and cross-functional collaboration within a fast-paced creative environment.

Key Responsibilities:

• Freelance & Resource: Own and manage all activity within YunoJuno including raising booking approvals and contracts, approving freelancer invoices, expenses, and timesheets. Act as the primary point of contact for freelancer communications including IR35-related queries, account access and onboarding support, and general freelance process guidance. Raise and maintain freelancer accounts via Workday, following the transition of this responsibility from HR to Operations. Provide cover for Bookings Managers during periods of annual leave, supporting booking requests and ensuring continuity of resourcing operations.
• Finance & Commercial: Support and raise Purchase Orders (POs) in line with Omnicom Production finance processes. Support accurate and timely cost management by ensuring bookings, contracts, and approvals are raised correctly. Liaise with Finance and Operations teams to resolve invoice, approval, or payment queries where required.
• Coordination: Act as point of contact for suite booking requests, coordinating availability and managing requests. Act as point of contact for hospitality requests, ensuring smooth coordination with internal teams. Arrange room bookings, travel, and accommodation for teams when required. Organise couriers and coordinate building passes with Building Operations (BOPs) as needed.
• Talent & Direct Management: Maintain and update the internal talent directory, ensuring new freelancers and talent are accurately recorded and kept up to date.

Key Skills & Experience Required:

• Proven experience in a fast-paced studio coordination, resource coordination, operations, or production support role, ideally within a creative agency environment.
• Strong understanding of freelance workflows, approvals, and resourcing processes.
• Experience using systems such as YunoJuno, Workday, and finance tools (or the ability to learn quickly).
• High attention to detail with strong organisational and time-management skills.
• Confident communicator, comfortable working with freelancers and senior stakeholders.
• Ability to manage multiple requests and priorities in a structured and calm manner.

Personal Attributes:

• Proactive, reliable, and solutions-focused.
• Comfortable taking ownership and accountability for processes.
• Naturally organised with a process-driven mindset.
• Collaborative and adaptable.

We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.