Studio Resource Coordinator New in London

We design, implement and optimize breakthrough content production models, delivering simplicity, efficiencies, and the connectivity and consistency of content that powers brand growth. Our flexible models combine content experience, production solutions, and global delivery. We bring ideas to life in all mediums, all channels and all stages of the production process. We multiply and lead with innovative technologies including real-time 3D, virtual production, automation and generative content.

Born from the leading creative and media agencies and engineered for a data-driven world, we provide scaled content solutions, industry-leading content development, production excellence and unmatched global delivery capabilities. You won't find a more diverse set of clients or projects. We work in every medium in every market. You'll deepen your expertise while stretching in new directions—with support. We believe building a community that fosters growth, belonging, and connection is as rewarding as the work itself.

The Studio Resource Coordinator is a mid-level operational role within the Omnicom Production studio, supporting the effective delivery of resourcing, freelance engagement, and studio coordination across the business. Working closely with Bookings Managers, Finance, HR, Operations, and Building Operations, this role acts as a central point of coordination for freelance workflows, studio logistics, and day-to-day operational support. The coordinator plays a key role in ensuring systems, approvals, and communications run smoothly, enabling the wider studio to focus on delivery. This is a hands-on role suited to someone who enjoys ownership, process, and cross-functional collaboration within a fast-paced creative environment.

Key Responsibilities

• Own and manage all activity within YunoJuno, including raising booking approvals and contracts, approving freelancer invoices, expenses, and timesheets, and managing day-to-day YunoJuno administration and queries.
• Act as the primary point of contact for freelancer communications, including IR35-related queries, account access and onboarding support, and general freelance process guidance.
• Raise and maintain freelancer accounts via Workday, following the transition of this responsibility from HR to Operations.
• Provide cover for Bookings Managers during periods of annual leave, supporting booking requests and ensuring continuity of resourcing operations.
• Raise Purchase Orders (POs) in line with Omnicom Production finance processes and support accurate and timely cost management by ensuring bookings, contracts, and approvals are raised correctly.
• Liaise with Finance and Operations teams to resolve invoice, approval, or payment queries where required.
• Act as point of contact for suite booking requests, coordinating availability and managing requests.
• Act as point of contact for hospitality requests, ensuring smooth coordination with internal teams.
• Arrange room bookings, travel, and accommodation for teams when required.
• Organise couriers and coordinate building passes with Building Operations (BOPs) as needed.
• Maintain and update the internal talent directory, ensuring new freelancers and talent are accurately recorded and kept up to date.

Key Skills & Experience

• Proven experience in a studio coordination, resource coordination, operations, or production support role, ideally within a creative agency environment.
• Strong understanding of freelance workflows, approvals, and resourcing processes.
• Experience using systems such as YunoJuno, Workday, and finance tools (or the ability to learn quickly).
• High attention to detail with strong organisational and time-management skills.
• Confident communicator, comfortable working with freelancers and senior stakeholders.
• Ability to manage multiple requests and priorities in a structured and calm manner.

Personal Attributes

• Proactive, reliable, and solutions-focused.
• Comfortable taking ownership and accountability for processes.
• Naturally organised with a process-driven mindset.
• Collaborative and adaptable within a matrixed organisation.

Growth & Development Pathway

This role offers a clear and supported progression pathway into Bookings and Resource Management within Craft and the wider Omnicom network. As experience grows, the Studio Resource Coordinator will have opportunities to take on increased responsibility for booking activity and resourcing decisions, develop deeper commercial and utilisation awareness, progress into Bookings Manager or Resource Manager roles, supporting larger teams and accounts, and build long-term career development within Craft's studio and operations structure.

This position is well-suited to someone looking to grow into a strategic resourcing role while gaining a strong foundation in studio operations, finance processes, and cross-agency collaboration.

We care about your candidate experience and want to make sure you feel confident communicating with us. All official emails from our recruiting team will only come from the domains or —never from generic platforms like Webex. Your first interview will always be with a real person on our team, not an automated system. If something feels off, we encourage you to double-check before replying.

We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.