At a Glance
- Tasks: Support the CEO and leadership team with organisation, logistics, and office management.
- Company: Hearts & Science, a fast-growing agency with a unique culture.
- Benefits: Flexible working hours, hybrid model, and a supportive environment.
- Other info: Opportunities for personal growth in a diverse and inclusive workplace.
- Why this job: Be at the heart of a dynamic agency and contribute to a positive culture.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
About the Role: This role supports the CEO and MD at Hearts & Science day to day, while also helping the wider leadership team and keeping the office running smoothly. It’s a mix of diary and meeting management, organising logistics, handling expenses, and making sure everything is in place for meetings and agency events. Alongside this, the role takes care of general office admin, facilities, and health and safety, as well as supporting onboarding for new starters, travel bookings, and ad hoc tasks across teams like People, Finance, IT, and New Business. It’s a central, hands-on role that requires strong organisation, attention to detail, and the ability to juggle priorities, while contributing positively to the overall office environment and culture.
About the Agency: Hearts & Science, part of Omnicom Media Group (OMG UK), are one of the fastest growing agencies in the market. Built in the digital age with agility at our core, our DNA is different from your average media agency. Our people bring to life our values of challenging conventions, celebrating difference, collaboration and positivity. The core of our difference is rooted in our culture, something we invest significant time and energy into nurturing to ensure our people remain happy and fulfilled.
A central pillar of creating an agency Fit for the Future is making decisions that benefit our people, our agency, our partners and our clients both today and tomorrow. In media terms this means total transparency, over-and-above data governance, ethical media practices and thinking both long and short. This extends into our approach to learning & development, our diverse staff population, and social calendar.
Flexible Working: At Omnicom Media Group, we are committed to supporting flexibility for our people while fostering collaboration, innovation, and teamwork. We have a hybrid working model (three days in the office, two working remotely), to ensure that we meet the needs of both our people and our business, balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 – 17:30, but we offer the ability to flex around core hours of 10:30 – 16:30 to give our people flexibility on how they manage their working day, whether that’s in the office or working remotely.
For example, you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30. We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.
Be Your Best: We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at beyourbest@omnicommediagroup.com to let us know how we can support you.
Diversity, Equity & Inclusion at OMG: At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented.
EA to Hearts & Science Leadership Team in London employer: Omnicom Media Group
Hearts & Science is an exceptional employer that prioritises employee well-being and professional growth within a vibrant and inclusive culture. With a commitment to flexibility, our hybrid working model allows for a balanced work-life dynamic, while our focus on diversity, equity, and inclusion ensures that every voice is valued. Join us in a role that not only supports leadership but also contributes to a collaborative environment where you can truly thrive.
StudySmarter Expert Advice🤫
We think this is how you could land EA to Hearts & Science Leadership Team in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Hearts & Science. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show how you align with their mission of collaboration and positivity – it’ll make you stand out!
✨Tip Number 3
Practice your organisational skills in mock scenarios. Think about how you'd manage multiple priorities or support the leadership team effectively – this will impress them during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the Hearts & Science family.
We think you need these skills to ace EA to Hearts & Science Leadership Team in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the EA role at Hearts & Science. Highlight your experience in diary management, logistics, and office admin, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Showcase Your Organisation Skills:Since this role is all about keeping things running smoothly, don’t forget to emphasise your organisational abilities. Share examples of how you’ve successfully managed multiple priorities or streamlined processes in previous roles. We love a good success story!
Be Yourself:At StudySmarter, we value authenticity. Let your personality shine through in your application. Whether it’s your passion for supporting teams or your approach to creating a positive office environment, we want to get to know the real you!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details you need about the role and our culture there!
How to prepare for a job interview at Omnicom Media Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the EA role at Hearts & Science. Familiarise yourself with diary management, logistics, and office admin tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or organised events. Highlight how your attention to detail has positively impacted your previous workplaces. This is crucial for a role that requires juggling various tasks and supporting a leadership team.
✨Emphasise Cultural Fit
Hearts & Science values collaboration, positivity, and challenging conventions. During the interview, share how your personal values align with theirs. Discuss any experiences where you've contributed to a positive office culture or worked effectively within a team to achieve common goals.
✨Ask Thoughtful Questions
Prepare some insightful questions about the agency's approach to flexibility, diversity, and inclusion. This shows that you're not only interested in the role but also in the company's culture and values. It’s a great way to engage with the interviewers and leave a lasting impression.
