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- Tasks: Support publication plans and ensure smooth delivery for clients in the medical communications field.
- Company: Join a global leader in medical communications with a mission to tell science stories.
- Benefits: Gain valuable experience, work in a dynamic environment, and develop your professional skills.
- Why this job: Be part of a team that drives innovation in healthcare and makes a real difference.
- Qualifications: Prior administrative or project management experience is a plus; knowledge of publications is desirable.
- Other info: Exciting opportunities for growth and collaboration in a fast-paced industry.
The predicted salary is between 30000 - 40000 £ per year.
At Omnicom Health Medical Communications (OHMC), we give science a story to tell. As a global leader in publications, medical affairs, regulatory consultation, and AOR medical communications, we boldly define the journey from molecule to market for pharmaceutical and biotech clients. Our agency is powered by the convergence of highly skilled people, a higher purpose, and the nexus of science and technology innovation. We support 150+ transformational medicines across pharma, biotech, and healthcare.
Job Summary: Support and drive the efficient and compliant delivery of publication plans by assisting with all non-content aspects of publication account delivery. Proactively meet the needs of our clients and their external experts.
Job Duties/Responsibilities:
- Publication Delivery: Understand and work within the client’s delivery and compliance process in the delivery of publication projects to ensure no steps are missed. Maintain timelines and support client and internal team through review processes. Monitor and track the progress of submitted publications and maintain publication plan databases. Assist in the submission of all publication types, perform dummy submissions to ascertain submission requirements, assist with the collection of author disclosures and any other submission documentation required. Obtain permission from authors or other copyright holders to reuse previously published material. Coordinate and follow up on client and author comments if required. Coordinate production and distribution of print items, data packs, etc.
- Account Coordination: Assist in the preparations for offsite meetings, e.g. packing and shipping of printed materials, preparation of onsite packs, equipment requisition. Undertake desk research for information, including but not limited to, meetings, journals, publications, and external experts. Maintain submission trackers for congress abstracts. Set up and maintain administration files for the account (e.g. SharePoint folders). Set up internal account team meetings and assist with arrangements for external meetings (e.g. telecons/face-to-face meetings with clients or KEEs). Order and file copies of published papers. Add references to the reference database, perform routine maintenance tasks as required, and make a note of any external cost with the AM/SAM/AD. Alert the account lead if the client publication delivery process deviates from the framework agreement or client process. Support in developing compliance review documentation, e.g., background information on opinion leaders or debarment checks, for submission to a formal client review system. Provide administrative support for business development activities as required. Assist in the maintenance of account-related resourcing tools. Support with other administrative duties as required.
Experience: Prior administrative, project and database management experience gained within medical communications is desirable. Knowledge of publications planning process desirable.
Publications Coordinator employer: Omnicom Health
Contact Detail:
Omnicom Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Publications Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. We can’t stress enough how valuable personal connections can be in landing that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their mission and values, especially how they relate to publications and medical communications. We want you to shine when you get that chance to impress!
✨Tip Number 3
Showcase your organisational skills! As a Publications Coordinator, being detail-oriented is key. Bring examples of how you've managed projects or timelines effectively in past roles. We love seeing candidates who can keep things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Omnicom Health Medical Communications.
We think you need these skills to ace Publications Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Publications Coordinator role. Highlight your relevant experience in medical communications and showcase how your skills align with our mission at Omnicom Health Medical Communications.
Showcase Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate your ability to manage timelines and track progress effectively. Mention any specific tools or methods you’ve used in the past to keep projects on track.
Be Proactive: We love candidates who take initiative! In your application, share examples of how you've proactively met client needs or improved processes in previous roles. This will show us that you're ready to hit the ground running.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Omnicom Health
✨Know the Publication Process
Familiarise yourself with the publication delivery process specific to the pharmaceutical and biotech industries. Understand the compliance requirements and be ready to discuss how you can ensure that no steps are missed in the publication projects.
✨Showcase Your Project Management Skills
Be prepared to share examples of your previous project management experience, especially in a medical communications context. Highlight how you've maintained timelines and supported teams through review processes, as this will resonate well with the role.
✨Demonstrate Your Research Abilities
Since desk research is a key part of the job, come equipped with examples of how you've successfully conducted research in the past. Discuss any tools or methods you used to gather information on meetings, journals, or external experts.
✨Prepare for Administrative Challenges
Think about the administrative tasks mentioned in the job description, like maintaining submission trackers and setting up meetings. Be ready to discuss how you’ve handled similar responsibilities before and how you can bring organisation and efficiency to the team.