At a Glance
- Tasks: Support the Housekeeping Department with admin tasks and team coordination.
- Company: Join Omni Facilities Management, a leader in outsourced services for hotels.
- Benefits: Enjoy competitive pay, flexible learning, and discounts on shopping and cinema tickets.
- Other info: Flexible hours with opportunities for career progression.
- Why this job: Be part of a dynamic team and kickstart your career in hospitality management.
- Qualifications: Previous experience in admin or supervisory roles is a plus.
The predicted salary is between 25000 - 30000 € per year.
Immediate start following a successful interview. We're hiring an Office Coordinator to join our amazing team here at Omni Facilities Management. Established in 1980, Omni Facilities Management is a leading provider of outsourced services to over 150 hotels across the UK, Netherlands, and South Africa. Employing over 4,000 people, Omni provides Housekeeping, Recruitment, Property and Software Services to major hotel groups including InterContinental Hotels Group (IHG), Hilton, Marriott, Redefine BDL Hotels, Raffles, Shangri-La, Ritz-Carlton and Resorts World.
We are currently looking for enthusiastic and self‑motivated candidates for the position of Office Coordinator to be responsible for ensuring that all team members are adequately trained in the department to the standard required.
Benefits from working with the company:- Two weekly payments
- Up to 28 days paid holiday per year
- Permanent contract of employment
- Career progression on to our Management Programs & Flexible Learning Courses
- Company Benefits including retail discounts on food, shopping, clothes, holidays, eating out and up to 55% on cinema tickets
- Opportunity to work with great teams for an industry leader!
- Provides administrative support for the Housekeeping Department, to include managing the PMS, screening and handling telephone and radio communications and coordinating with all team members.
- Serves as a primary point of direct administrative contact and liaison with other departments.
- Gathers, enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the housekeeping office.
- Prepare all checks sheets, lists, reports etc. for the coming day.
- Ensure at commencement and finish of each shift that all keys are in the appropriate place and are signed for.
- Ensure all radios are charged and working and report faults as required.
- Note any guest requests and requirements (including VIP allocations) and ensure these are communicated to the relevant staff members and actioned.
- Log all maintenance issues as reported.
- Ensure that the number of departure rooms being returned as inspected is monitored throughout the shift and all pending rooms are returned as soon as possible.
- Ensure any handover is written in the Handover Book for the upcoming shift.
- Carry out any other reasonable tasks as required.
- Excellent interpersonal and communication skills and the ability to work effectively with people at different levels.
- Excellent written and verbal communication skills.
- Proficient in the use of Microsoft office packages including Word, Excel and Outlook.
- Word processing and/or data entry skills.
- Ability to work effectively under pressure.
- Excellent organisation skills.
- Knowledge of office management principles and procedures.
- Flexible with a willingness to learn.
Office Coordinator in Rottingdean employer: Omni Facilities Management
Omni Facilities Management is an exceptional employer, offering a vibrant work culture where teamwork and personal growth are highly valued. With benefits such as flexible learning courses, generous holiday allowances, and retail discounts, employees are supported in both their professional and personal lives. Joining our team means becoming part of a leading company in the hospitality sector, with ample opportunities for career progression and the chance to work alongside industry leaders.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in Rottingdean
✨Tip Number 1
Network like a pro! Reach out to your connections in the hospitality industry and let them know you're on the lookout for an Office Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research Omni Facilities Management and understand their values and services. Tailor your responses to show how your skills align with their needs, especially in administrative support and communication.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your previous experience in busy environments and how it relates to the Office Coordinator position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Coordinator in Rottingdean
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Coordinator role. Highlight any relevant experience in administrative tasks and your ability to work under pressure. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and the company. Let us know why you’re the perfect fit for our team at Omni Facilities Management.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any previous experience in a busy hotel environment. We love candidates who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and we’ll be able to review your application faster. We can’t wait to hear from you!
How to prepare for a job interview at Omni Facilities Management
✨Know Your Stuff
Before the interview, make sure you understand the role of an Office Coordinator and the specific duties mentioned in the job description. Familiarise yourself with Omni Facilities Management and their operations, especially in the hotel industry. This will help you answer questions confidently and show your genuine interest.
✨Show Off Your Skills
Highlight your organisational and communication skills during the interview. Be ready to provide examples from your past experiences where you've successfully managed administrative tasks or coordinated with different teams. This will demonstrate that you have the right skills for the job.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of the interview. Inquire about the team dynamics, training opportunities, or how success is measured in the Office Coordinator role. This shows that you're engaged and thinking about how you can contribute to the team.
✨Be Yourself
While it's important to be professional, don't forget to let your personality shine through. Omni Facilities Management values enthusiastic and self-motivated individuals, so be genuine and express your passion for the role. A positive attitude can go a long way in making a great impression!
