At a Glance
- Tasks: Support the Housekeeping Department with admin tasks and team coordination.
- Company: Join Omni Facilities Management, a leader in the industry with a vibrant team.
- Benefits: Enjoy flexible learning, retail discounts, and up to 28 days paid holiday.
- Other info: Dynamic work environment with a focus on teamwork and development.
- Why this job: Kickstart your career with opportunities for growth and management training.
- Qualifications: Experience in admin roles and strong communication skills are a plus.
The predicted salary is between 24000 - 30000 € per year.
Immediate start following a successful interview. We are hiring an Office Coordinator to join our amazing team here at Omni Facilities Management. We are currently looking for enthusiastic and self‑motivated candidates for the position of Office Coordinator to be responsible for ensuring that all team members are adequately trained in the department to the standard required.
Benefits from working with the company:
- Two weekly payments
- Up to 28 days paid holiday per year
- Permanent contract of employment
- Career progression on to our Management Programs & Flexible Learning Courses
- Company Benefits including retail discounts on food, shopping, clothes, holidays, eating out and up to 55% on cinema tickets
- Opportunity to work with great teams for an industry leader!
Shift Pattern: Up to 37.5 hours a week, Monday to Sunday (24/7 Operation)
Main Duties:
- Provides administrative support for the Housekeeping Department, to include managing the PMS, screening and handling telephone and radio communications and coordinating with all team members.
- Serves as a primary point of direct administrative contact and liaison with other departments.
- Gathers, enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the housekeeping office.
- Prepare all checks sheets, lists, reports etc. for the coming day.
- Ensure at commencement and finish of each shift that all keys are in the appropriate place and are signed for.
- Ensure all radios are charged and working and report faults as required.
- Note any guest requests and requirements (including VIP allocations) and ensure these are communicated to the relevant staff members and actioned.
- Log all maintenance issues as reported.
- Ensure that the number of departure rooms being returned as inspected is monitored throughout the shift and all pending rooms are returned as soon as possible.
- Ensure any handover is written in the Handover Book for the upcoming shift.
- Carry out any other reasonable tasks as required.
Previous Required Experience:
- Desirable to have previous Supervisor or Office Coordinator experience from a busy hotel housekeeping environment.
- Previous experience in dealing with administrative tasks.
Essential Skills:
- Excellent interpersonal and communication skills and the ability to work effectively with people at different levels.
- Excellent written and verbal communication skills.
- Proficient in the use of Microsoft office packages including Word, Excel and Outlook.
- Word processing and/or data entry skills.
- Ability to work effectively under pressure.
- Excellent organisation skills.
- Knowledge of office management principles and procedures.
- Flexible with a willingness to learn.
Office Coordinator employer: Omni-Facilities-Management-Lt
At Omni Facilities Management, we pride ourselves on being an exceptional employer, offering a supportive work culture that fosters growth and development. As an Office Coordinator, you'll enjoy benefits such as flexible learning opportunities, generous holiday allowances, and retail discounts, all while working alongside a dedicated team in a dynamic environment. Join us to embark on a rewarding career path with ample opportunities for advancement within our industry-leading organisation.
Contact Detail:
Omni-Facilities-Management-Lt Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Omni Facilities Management. Check out their website and social media to understand their values and what they look for in an Office Coordinator. This will help you tailor your responses and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous experience aligns with the role's requirements, especially your administrative skills and ability to work under pressure. Confidence is key!
✨Tip Number 3
Show off your communication skills! During the interview, make sure to demonstrate your excellent interpersonal abilities. Use clear and concise language, and don’t hesitate to ask questions about the team dynamics or the office environment. It shows you're engaged and ready to collaborate.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm for the role. And remember, if you’re keen on this position, apply through our website for a smoother process!
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Coordinator role. Highlight any relevant experience, especially in administrative tasks or previous supervisory roles in a busy environment. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you’re the perfect fit for our team and how your skills can contribute to our success.
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s quick and easy, and it ensures your application goes directly to us. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Omni-Facilities-Management-Lt
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the main duties listed in the job description, like managing communications and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, prepare examples of how you've effectively communicated in previous jobs. Think about times when you had to liaise with different departments or handle guest requests. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Skills
Being organised is crucial for an Office Coordinator. Bring along a few examples of how you've managed multiple tasks or projects simultaneously. You could even create a simple checklist of your past responsibilities to showcase your ability to stay on top of things, especially under pressure.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! This shows your enthusiasm and interest in the company. You might want to inquire about the team dynamics or what a typical day looks like for an Office Coordinator at Omni Facilities Management. It’s a great way to engage and leave a lasting impression.
