At a Glance
- Tasks: Support a growing business with administrative tasks like managing timesheets and coordinating schedules.
- Company: Join a family-run recruitment agency focused on wind renewables and oil & gas sectors.
- Benefits: Enjoy hybrid work options, potential full-time transition, and a supportive team culture.
- Why this job: Be part of an expanding company with exciting growth plans and hands-on industry experience.
- Qualifications: Previous admin experience is essential; strong organisational and communication skills are a must.
- Other info: Training provided for specific systems; a positive attitude and eagerness to learn are highly valued.
The predicted salary is between 18000 - 25200 £ per year.
Location: West Didsbury, Manchester (Hybrid – 1 day on-site, 2 days WFH) Position Type: Part-Time (3 days per week), transitioning to Full-Time within 6 months Salary: Circa £18,000 per annum for 3 days per week About The Role Are you an organized and proactive individual with a knack for administration and a passion for supporting a growing business? My client, a specialist recruitment agency operating exclusively in the contract market, is seeking an Office Administrator to join their team in West Didsbury. Initially, this role will be part-time, with a transition to full-time expected within six months. This is an exciting opportunity to be part of a rapidly expanding company and contribute to its success in the wind renewables and oil & gas sectors. In this role, you will provide comprehensive administrative support to the team, ensuring the smooth running of the office. Your duties will include managing timesheets, coordinating schedules, handling correspondence, and maintaining office systems. You will work closely with the founders to support their day-to-day operations and help drive the company\’s growth. Your attention to detail and ability to manage multiple tasks will be crucial in ensuring that all administrative processes are handled efficiently and accurately. Key Responsibilities As the Office Administrator, you will play a crucial role in maintaining office efficiency. You will manage timesheets, a critical task that must be completed on Mondays and Tuesdays, with the third day being flexible. You will handle general administrative tasks such as answering phones, responding to emails, and coordinating meetings. Additionally, you will assist in preparing reports and presentations, ensuring all documents are accurate and professionally presented. Your responsibilities will include finance and invoicing tasks, such as preparing and sending invoices to clients for contract placements, checking and verifying contractor hours and rates, and updating internal logs to track invoice status. You will reconcile bank transactions, follow up with clients on unpaid invoices, and ensure all suppliers are paid on time. Payroll support will also be part of your role, including approving and processing internal employee salaries and sending out payslips. You will be responsible for keeping digital files and folders organized, notifying the team of any updates or changes to file structures or processes, and maintaining up-to-date contact records for all key suppliers and service providers. Additional administrative support will include obtaining and sending CIS statements to candidates, understanding when to apply VAT or reverse VAT on invoices, and completing contracts for field employees. Required Skills And Qualifications To excel in this role, you will need previous experience in an administrative role, preferably within the recruitment or wind energy sector. Strong organizational skills and the ability to manage multiple tasks effectively are essential. Excellent communication skills, both written and verbal, are crucial, as you will be the first point of contact for many stakeholders. Proficiency in Microsoft Office, particularly Excel and Word, is required. Attention to detail and a commitment to accuracy are also important, as you will handle sensitive information and ensure all records are up-to-date. Experience with systems such as Bullhorn ATS/CRM, Microsoft Business Central, XERO, and MITS would be beneficial but not essential, as training will be provided. Knowledge of IR35 on/off payroll and basic accounting principles would also be advantageous. Desired Personal Attributes My client is looking for someone who is enthusiastic and motivated, with a strong work ethic and a proactive approach to work. You should be adaptable and able to manage multiple tasks and priorities, with a commitment to continuous professional development and staying current with industry standards. A positive attitude and eagerness to learn and grow within the team are essential. A team player mindset with a can-do attitude is highly valued. About The Company My client is a specialist recruitment agency operating exclusively in the contract market, providing both blue and white-collar recruitment services to clients in the wind renewables and oil & gas sectors. What sets them apart is their deep-rooted industry knowledge, with the founders having hands-on experience in the sectors they now recruit for. In addition to recruitment, they provide business consultancy services to help clients streamline their field operations and improve workforce efficiency. Currently, they have 65 field personnel on active rotation across the UK and 3 personnel in the EU. With an exclusive EU expansion deal signed with a FTSE 100 company, they are expecting to more than double their headcount to 150 by next year within the wind renewables sector. This is a family-run business with big plans for growth, and they are excited to bring someone on board who can grow with them. How To Apply If you are an organized and proactive individual with a passion for administration and a desire to support a growing business, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role. #J-18808-Ljbffr
Office Administrator employer: OMGkPop
Contact Detail:
OMGkPop Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as managing timesheets and handling correspondence. This will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Research the company’s background in the wind renewables and oil & gas sectors. Being knowledgeable about their operations and recent developments can give you an edge in discussions and show your genuine interest in the position.
✨Tip Number 3
Highlight your organisational skills and ability to manage multiple tasks effectively in any conversations or networking opportunities. Use examples from your previous experience to illustrate how you’ve successfully handled similar responsibilities.
✨Tip Number 4
Connect with current or former employees on LinkedIn to gain insights into the company culture and expectations. This can provide you with valuable information that you can use to tailor your approach when applying through our website.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in recruitment or similar sectors. Emphasise your organisational skills and any specific software you are familiar with, such as Microsoft Office or Bullhorn ATS/CRM.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you, and explain how your skills and experiences make you a great fit for the position.
Showcase Attention to Detail: Since the role requires accuracy in managing timesheets and financial tasks, ensure your application is free from errors. Double-check your documents for spelling and grammatical mistakes before submitting.
Highlight Adaptability and Proactivity: In both your CV and cover letter, provide examples of how you've successfully managed multiple tasks or adapted to changing priorities in previous roles. This will demonstrate your ability to thrive in a dynamic environment.
How to prepare for a job interview at OMGkPop
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is key. Prepare examples of how you've successfully managed multiple tasks in previous roles, and be ready to discuss specific tools or methods you use to keep everything on track.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for many stakeholders, it's essential to highlight your communication skills. Practice articulating your thoughts clearly and concisely, and consider preparing a few examples of how you've effectively communicated in past positions.
✨Familiarise Yourself with Relevant Software
While training will be provided, showing familiarity with software like Microsoft Office, Bullhorn ATS/CRM, or XERO can set you apart. Brush up on these tools before the interview and be prepared to discuss any relevant experience you have.
✨Express Your Enthusiasm for Growth
This role offers a pathway to full-time employment and growth within the company. Be sure to convey your enthusiasm for the position and your eagerness to learn and develop alongside the business, as this aligns with their values.