Project Coordinator

Job Title: Project Coordinator

Reporting to: Senior Project Manager

Business Unit: Substations

Role purpose

The Project Coordinator role will be to support projects by delivering general office administration and project coordination.

Responsibilities & Duties

Including but not limited to the following:

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for business unit staff, contractors, customers and suppliers.
• Support the work planning process compiling work packages for issue to installation teams.
• Complete administration associated with procurement, fleet and other general duties.
• Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director
• Collation and input of timesheets on a weekly basis to a strict deadline
• Preparation of payroll reports for payment of monthly allowances
• Administration of expense payments
• Credit and Fuel card administration and analysis
• take/update meeting minutes as required.
• Populate accounting system with timesheet information
• Maintain records and file documents including:
  • Near misses, Positive Interventions, site Safety Audits and Inspections.
  • Goods Received Notes
  • Employee leave records
• Coordinate travel arrangements for staff members

Key interfaces

Relationships with key stakeholders:

• BUGM
• Finance Business Partner
• Project Managers
• Project teams
• Functional support teams

Person Specification

Qualifications and experience

The jobholder must be a motivated self-starter, possessing:

• A minimum of 2 years recent experience in providing administrative support within a busy office environment.
• Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
• Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
• A high level of accuracy and attention to detail is of the upmost importance
• Be able to work under pressure, be a team player and have a high level of self-motivation.
• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable:

• Relevant additional qualifications which will assist in ensuring high levels of performance.
• Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
• Previous experience of processing attendance timesheets.
• Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
• Knowledge of SAP purchasing module

Competencies

Required skills, knowledge, and abilities:

• Organisation skills
• Problem solving skills
• Good communication skills
• Critical thinking
• Working well in a team
• Self-motivation
• Good time management
• Excellent collaboration and people skills

Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.

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