At a Glance
- Tasks: Support project managers with administration and coordination tasks in a dynamic environment.
- Company: Join a leading electrical utility contracting company focused on innovation and teamwork.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive work culture.
- Other info: Opportunity for growth and learning in a collaborative team setting.
- Why this job: Be part of exciting projects and make a real difference in the energy sector.
- Qualifications: 2 years of admin experience, strong IT skills, and excellent communication abilities.
The predicted salary is between 28800 - 43200 £ per year.
The Project Coordinator role will be to support projects by delivering general office administration and project coordination.
Responsibilities & Duties
- Provide general support to Project Managers and Project Director.
- Act as a point of contact for business unit staff, contractors, customers and suppliers.
- Support the work planning process, compiling work packages for issue to installation teams.
- Complete administration associated with procurement, fleet and other general duties.
- Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director.
- Collation and input of timesheets on a weekly basis to a strict deadline.
- Preparation of payroll reports for payment of monthly allowances.
- Administration of expense payments.
- Credit and fuel card administration and analysis.
- Take/update meeting minutes as required.
- Populate accounting system with timesheet information.
- Maintain records and file documents including: Near misses, Positive Interventions, site Safety Audits and Inspections, Goods Received Notes, Employee leave records.
- Coordinate travel arrangements for staff members.
Key Interfaces
Relationships with key stakeholders:
- BUGM Finance Business Partner
- Project Managers
- Project teams
- Functional support teams
Person Specification
Qualifications and Experience
- A minimum of 2 years recent experience in providing administrative support within a busy office environment.
- Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
- Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
- A high level of accuracy and attention to detail is of the utmost importance.
- Be able to work under pressure, be a team player and have a high level of self‑motivation.
- Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
Desirable
- Relevant additional qualifications which will assist in ensuring high levels of performance.
- Evidence of recent administrative experience in a similar commercial/contracting/engineering/Health & Safety/technical organisation; familiarity with an electrical utility contracting environment will be an advantage.
- Previous experience of processing attendance timesheets.
- Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
- Knowledge of SAP purchasing module.
Competencies
Required skills, knowledge, and abilities:
- Organisation skills
- Problem solving skills
- Good communication skills
- Critical thinking
- Working well in a team
- Self‑motivation
- Good time management
- Excellent collaboration and people skills
Values
In line with Omexom’s values, the jobholder must have the following qualities:
- Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
- Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
- Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high‑quality results.
- Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
Project Coordinator employer: Omexom UK
Omexom is an exceptional employer, offering a dynamic work environment in South Shields that fosters collaboration and innovation. With a strong commitment to employee growth, we provide opportunities for professional development and the chance to work on major projects that make a real impact in the energy sector. Our culture prioritises safety, teamwork, and integrity, ensuring that every team member feels valued and empowered to contribute to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their projects and values so you can show how you fit in. Practice common interview questions and think of examples that highlight your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can support our team effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've successfully managed projects in the past.
Show Off Your IT Skills:Since strong IT skills are a must, don’t forget to mention your proficiency with Microsoft Office and any other software you’re familiar with. If you’ve used SAP or similar tools, let us know!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Omexom UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the responsibilities listed in the job description, such as supporting project managers and handling administrative tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Coordinator, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise work and ensure deadlines are met, especially when it comes to compiling reports or managing timesheets.
✨Brush Up on Your IT Skills
Since strong IT skills are essential for this role, make sure you're comfortable with Microsoft Office and any other software mentioned in the job description. If you have experience with SAP or similar systems, be prepared to talk about it. You might even want to practice using these tools before the interview to boost your confidence.
✨Prepare Questions for Your Interviewers
Interviews are a two-way street, so come prepared with thoughtful questions for your interviewers. Ask about the team dynamics, the types of projects you'll be working on, or how success is measured in the role. This shows that you're engaged and serious about contributing to the team.
