Document Controller Transmission Scotland · Melgarve

The Document Controller will provide a critical project information management function within Omexom's TOHL Scotland business unit, supporting the delivery of transmission overhead line (OHL) projects for SSEN Transmission across Scotland. The postholder will be responsible for establishing, maintaining, and administering all aspects of the project document management system — ensuring that engineering drawings, technical submissions, correspondence, contract documents, SHEQ records, and site quality documentation are accurately controlled, distributed, and retrievable at all times.

Working closely with the Project Manager, Project Engineer, commercial team, and site delivery teams, the Document Controller will be the central point of control for all project documentation — managing the dual interface between Omexom's internal Integrated Management System (IMS) and SSEN Transmission's Autodesk Construction Cloud (ACC) platform. The postholder will play a key role in ensuring that the project maintains a fully auditable document trail throughout the project lifecycle, from mobilisation through to final handover and closeout.

Responsibilities & Duties

• Document Management System Administration
  • Establish, implement, and maintain the project Document Management System (DMS) in accordance with Omexom's document control procedures and our client’s project-specific information management requirements.
  • Manage the full lifecycle of all project documents — including creation, review, approval, issue, revision, and archiving — ensuring version control is maintained.
  • Assign and maintain document numbering, revision status, and metadata in accordance with the agreed project document coding and naming convention.
  • Ensure all documents are stored, indexed, and retrievable within the DMS in a logical and consistent manner.
  • Administer and maintain the project Master Document Register (MDR) and Drawing Register.
  • Manage the document transmittal process for all formal issue and receipt of documents.
• Autodesk Construction Cloud (ACC)
  • Act as Omexom's primary user and administrator for our clients Autodesk Construction Cloud (ACC) platform.
  • Maintain a thorough working knowledge of ACC's document management, transmittal, and review workflows.
  • Coordinate the preparation, review, and timely submission of technical submittals via ACC.
  • Track the status of all outstanding submissions and approvals within ACC.
  • Maintain a clear audit trail of all client correspondence and document exchanges within ACC.
  • Manage the synchronisation of documents between Omexom's internal IMS and the client ACC platform.
• Engineering & Technical Document Control
  • Receive, register, distribute, and track all incoming and outgoing engineering drawings, specifications, and technical documents.
  • Coordinate the internal review and approval workflow for engineering submissions.
  • Maintain the as-built drawing register.
  • Liaise with Omexom's design engineers and external design consultants.
  • Flag and elevate instances where superseded or unapproved documents are in use on site.
• SHEQ Records & Site Quality Documentation
  • Maintain controlled registers for all SHEQ documentation.
  • Coordinate the document control aspects of the project quality management system.
  • Ensure site-based documentation is captured, filed, and retained.
  • Support the preparation of the project Health & Safety file and Operations & Maintenance (O&M) manual.
• General & Administrative
  • Provide general project administration support to the Project Manager and Business Unit General Manager.
  • Maintain the project contact directory and distribution lists.
  • Maintain and update Omexom's internal Integrated Management System (IMS).
  • Assist with project audit and document assurance activities.
  • Contribute to continuous improvement of document control processes.

Key interfaces Relationships with key stakeholders:

• Business Unit General Managers
• Client Representatives
• Project Managers
• External stakeholders, e.g. client, authorities

Person Specification

Qualifications and experience

• Essential
  • Proven experience in a document control role on major construction, engineering, or infrastructure projects.
  • Demonstrable knowledge of document management systems (DMS) and electronic document management platforms.
  • Sound understanding of document control principles.
  • Experience managing client-facing document submissions.
  • Familiarity with NEC3 or NEC4 contract administration.
  • Highly organised with exceptional attention to detail.
  • Strong proficiency in Microsoft Office.
  • Clear and professional written communication skills.
  • Ability to work both independently and collaboratively.
• Desirable
  • Experience in a document control role on power transmission, distribution, or overhead line infrastructure projects.
  • Familiarity with SSEN Transmission's document management requirements.
  • Hands-on experience using Autodesk Construction Cloud (ACC).
  • Familiarity with Omexom's Integrated Management System (IMS).
  • Understanding of engineering drawing standards.
  • Awareness of ISO 19650 principles for Building Information Management (BIM).
  • Experience supporting project audits and document assurance reviews.

Values

In line with Omexom’s values, the jobholder must have the following qualities:

• Team Spirit & Generosity
• Trust and Empowerment
• Integrity and Responsibility
• Innovation & Entrepreneurship