At a Glance
- Tasks: Provide essential admin support, manage schedules, and coordinate meetings for the business unit.
- Company: Join a dynamic team at Omexom, focused on innovation and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Great chance to develop skills in a supportive and collaborative setting.
- Why this job: Be the go-to person in a vibrant environment and make a real impact.
- Qualifications: Five GCSEs including Maths and English; Excel proficiency required.
The predicted salary is between 30000 - 40000 £ per year.
- Business Unit : Substations Scotland
- Purpose of the Position
The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handling general office tasks like data entry and record-keeping.
The successful candidate will be the primary point of contact for internal and external inquiries and will help with financial administration such as raising invoices and processing purchase orders.
Responsibilities & Duties
Duties
- Provide general administrative support to the business unit and its leadership team.
- Act as first point of contact for internal and external queries.
- Organise and coordinate meetings.
- Manage office and business unit resources and facilities including phones & sims, and employee starter related administration.
- Communicate with customers, suppliers, and other stakeholders specific to procurement.
- Monitor and coordinate training courses, including Immersive Training, BIZTRAINER, and apprenticeships.
- Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum.
- Finance support and payroll workbook.
Responsibilities
- Fire Warden and full First Aider.
- Manual payment requests as required.
- General maintenance co‑ordination including PAT testing and calibration.
- Credit card expense administration for BU on Concur.
- SSE authorisations and tender CV updates.
- PPE & tools co‑ordination and monitoring.
- Annual team building arrangements.
- Governance
- Vendors and suppliers.
Person Specification
Qualifications and experience
- A minimum of five GCSEs (or equivalent) with grades A*‑C to include Math and English.
- Proficiency in Microsoft Excel is essential for data analysis and reporting.
- Experience with accounting and payroll software such as Sage.
- A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.
- Excellent time management and organisational skills to manage multiple tasks.
- Excellent organisational, communication and interpersonal skills.
- Be able to work under pressure, be a team player and have a high level of self‑motivation.
- Possess the ability to use initiative to ensure new skills and tasks are picked up easily.
- The flexibility to work additional hours whenever required.
- Values
Team Spirit & Generosity able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship continually strive to improve processes and introduce new initiatives to improve efficiency.
- Senior Business Unit Administrator - Scotland Gate, England
- #J-18808-Ljbffr
Senior Business Unit Administrator in Choppington employer: Omexom UK
Omexom is an exceptional employer, offering a dynamic work environment in South Shields that fosters collaboration and innovation. With a strong commitment to employee growth, we provide opportunities for professional development and the chance to work on major projects that make a real impact in the energy sector. Our culture prioritises safety, teamwork, and integrity, ensuring that every team member feels valued and empowered to contribute to our success.
