At a Glance
- Tasks: Manage international shipments and ensure compliance with trade regulations.
- Company: Join a leading export manufacturing business with over 100 years of experience.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Other info: Contact Kris Smith for more details about this exciting opportunity.
- Why this job: Be part of a crucial role that impacts global trade and customer satisfaction.
- Qualifications: Experience in import/export administration and strong organisational skills required.
The predicted salary is between 30000 - 42000 £ per year.
Import/Export Administrator
Stonehouse
Having been established for over 100 years, a leading export manufacturing business based in the heart of Gloucestershire is now search for an Import/Export Administrator.
They are seeking a detail-oriented and proactive Import/Export Administrator to manage and coordinate the documentation and logistics for international shipments. This role is pivotal in ensuring smooth operations across the supply chain, maintaining compliance with global trade regulations, and delivering excellent service to both internal teams and external customers.
Key Responsibilities:
1. Documentation & Compliance
- Prepare and process all import/export documentation including invoices, packing lists, bills of lading, certificates of origin, customs declarations, and shipping instructions.
- Ensure compliance with international trade laws, customs regulations, and company policies.
- Maintain accurate records for audits and regulatory purposes.
2. Freight & Logistics Coordination
- Liaise with freight forwarders, carriers, and customs brokers to book shipments, monitor transit, and resolve shipping delays or issues.
- Obtain and review freight quotes, ensuring cost-effective and timely transportation of goods.
- Track and update shipment statuses, providing regular updates to relevant stakeholders.
3. Internal Communication
- Work closely with internal departments such as Sales, Purchasing, Warehouse, and Finance to align shipping schedules and documentation.
- Coordinate with production and inventory teams to confirm goods availability and readiness for dispatch.
4. Customer Communication & Service
- Communicate directly with customers to confirm shipment details, provide documentation, and handle queries or complaints related to delivery.
- Ensure accurate and timely dissemination of shipment information to customers.
5. Continuous Improvement
- Identify and suggest improvements to streamline shipping processes, reduce costs, and increase efficiency.
- Stay updated on changes in trade regulations and logistics best practices.
Skills & Qualifications:
- Proven experience in import/export administration, logistics, or international trade.
- Strong knowledge of customs procedures, Incoterms, and international shipping documentation.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal skills.
- Ability to work independently and manage multiple priorities under tight deadlines.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP/logistics systems.
- Knowledge of HMRC procedures and US Customs, and local customs regulations as relevant to end destination.
Desirable
- Formal recognised qualifications gained in import/export processes
- Working knowledge of Sage 200 and integration with third party EDI systems
For further details, please contact Kris Smith -
Tel: 01453 829535
Omega Resource Group Plc is acting as an Employment Agency in relation to this vacancy.
Omega Resource Group Plc is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors.
We are always seeking Engineering Staff including: Manufacturing Engineers, Manufacturing Managers, Production Engineers, Process Engineers, Quality Engineers, Quality Inspectors, Quality Managers, Technicians, Mechanical Fitters, Electrical Fitters and Electro-Mechanical Assemblers to name but a few.
For details of other opportunities available within your chosen field please visit our website ;
Omega Resource Group is acting as an Employment Agency in relation to this vacancy.
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Import /Export Administrator in Chesterfield employer: Omega Resource Group
Join a well-established export manufacturing business in Gloucestershire that has been thriving for over a century. As an Import/Export Administrator, you will benefit from a supportive work culture that values detail-oriented professionals and offers opportunities for continuous improvement and career growth. With a focus on compliance and customer service, this role provides a meaningful chance to contribute to the company's success while enjoying a collaborative environment and the potential for professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Import /Export Administrator in Chesterfield
✨Tip Number 1
Familiarise yourself with the specific import/export regulations relevant to the countries you will be dealing with. This knowledge will not only help you in interviews but also demonstrate your proactive approach to compliance and logistics.
✨Tip Number 2
Network with professionals in the import/export field through platforms like LinkedIn. Engaging with industry groups can provide insights into best practices and may even lead to referrals for job openings.
✨Tip Number 3
Stay updated on the latest trends in international trade and logistics. Being knowledgeable about current events and changes in trade laws can set you apart during discussions with potential employers.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled logistics challenges or improved processes in previous roles. Concrete examples will showcase your problem-solving skills and experience in the field.
We think you need these skills to ace Import /Export Administrator in Chesterfield
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to understand the key responsibilities and required skills for the Import/Export Administrator position. Tailor your application to highlight relevant experience and qualifications.
Highlight Relevant Experience:In your CV and cover letter, emphasise any previous experience in import/export administration or logistics. Mention specific examples of how you've managed documentation, compliance, or communication with customers and internal teams.
Showcase Your Skills:Make sure to showcase your organisational skills, attention to detail, and proficiency in Microsoft Office Suite and ERP/logistics systems. Provide examples of how you've successfully handled multiple priorities under tight deadlines.
Craft a Strong Cover Letter:Write a compelling cover letter that explains why you're a great fit for the role. Discuss your understanding of customs procedures, Incoterms, and your commitment to continuous improvement in shipping processes.
How to prepare for a job interview at Omega Resource Group
✨Know Your Documentation
Familiarise yourself with the key import/export documents such as invoices, packing lists, and customs declarations. Being able to discuss these confidently will show your understanding of the role and its requirements.
✨Understand Compliance Regulations
Brush up on international trade laws and customs regulations relevant to the position. Demonstrating knowledge in this area will highlight your attention to detail and commitment to compliance.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with internal teams and customers in past roles. This is crucial for the Import/Export Administrator role, so be ready to discuss your interpersonal skills.
✨Highlight Your Problem-Solving Abilities
Think of instances where you've resolved shipping delays or logistical issues. Sharing these experiences will illustrate your proactive approach and ability to handle challenges in a fast-paced environment.
