At a Glance
- Tasks: Coordinate offshore personnel logistics and support project operations with a dynamic team.
- Company: Join Omega Subsea UK, a leader in offshore operations with a collaborative culture.
- Benefits: Enjoy competitive salary, hybrid working, and access to holiday lodges worldwide.
- Other info: Be part of a supportive team and engage in diverse workdays with high professional standards.
- Why this job: Make a real impact in a growing organisation with exciting opportunities in the energy sector.
- Qualifications: 3 years of experience in personnel logistics and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Omega Subsea UK is experiencing increased activity and is seeking a Personnel Coordinator to support our growing offshore operations team. This role will play a key part in the coordination, deployment, and administration of offshore personnel across Omega Subsea’s projects and vessels. Working closely with offshore crews, project teams, clients, and external providers, the Personnel Coordinator will be responsible for ensuring efficient workforce planning, logistics coordination, personnel compliance, and operational support. The position is based in our Westhill office in Aberdeen, with hybrid working available.
Key Responsibilities
- Coordinate travel, logistics, visas, and personnel deployment to offshore worksites.
- Maintain personnel records, offshore certification, and compliance documentation.
- Support allocation and maintenance of vessel rotas across projects.
- Arrange offshore training, certification renewals, and PPE requirements.
- Maintain project operations registers and personnel trackers.
- Support administration of timesheets, expenses, invoices, and associated documentation.
- Act as a point of contact for offshore personnel and operational queries.
- Coordinate with internal teams and external suppliers to support operational continuity.
- Assist with workforce planning and last-minute scheduling changes.
- Participate in out-of-hours operational support on a rotational basis.
- Ensure compliance with Omega Subsea HSEQ procedures.
Qualifications
- Minimum 3 years of relevant experience in personnel logistics, crewing, operations coordination, or a similar role.
- Experience within offshore Oil & Gas and/or renewable energy sectors is preferred.
- Strong organisational and coordination skills in a fast-paced environment.
- Competent in Microsoft Office applications and personnel management systems.
- Excellent communication and collaboration abilities.
- Ability to manage multiple priorities and work effectively under pressure.
Personal Qualities
- Proactive and solution-oriented.
- Strong attention to detail and organisational skills.
- Confident communicator with good interpersonal abilities.
- Able to work independently and collaboratively within a team.
- Comfortable handling changing priorities and operational demands.
- Motivated and adaptable in a dynamic working environment.
Be part of a company with a strong culture and collaborative environment. Engage in diverse workdays with high professional standards. Contribute to a growing organisation with exciting opportunities. Enjoy competitive salary, hybrid working, and employee benefits including Omega Group holiday lodges worldwide.
Personnel Coordinator employer: Omega AS
Omega Subsea UK is an excellent employer, offering a dynamic work environment in the heart of Aberdeen with hybrid working options. Employees benefit from competitive salaries, opportunities for professional growth, and a strong collaborative culture that values proactive contributions. With access to Omega Group holiday lodges worldwide, team members enjoy unique perks that enhance their work-life balance while being part of a rapidly growing organisation in the offshore sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Omega AS!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Omega AS.
We think you need these skills to ace Personnel Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Omega AS. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Omega AS and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Omega AS. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Omega AS's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Omega AS
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Omega AS.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Omega AS will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Omega AS and how you would contribute to adapting HR strategies.
