At a Glance
- Tasks: Coordinate exciting school catering projects and ensure smooth launches.
- Company: Join Olive Dining, a passionate school catering company dedicated to nourishing young minds.
- Benefits: Enjoy a vibrant work environment with opportunities for growth and development.
- Other info: Perfect for those who thrive in fast-paced, collaborative settings.
- Why this job: Make a real difference in schools by delivering fresh, nutritious meals to students.
- Qualifications: Strong organisational skills and experience in project coordination or administration.
The predicted salary is between 30000 - 40000 £ per year.
Who We Are
At Olive Dining, we believe great food brings people together — and there’s no better place to do that than in schools, where young minds are growing every day. We’re a dedicated school catering company serving fresh, nutritious meals to students across London, Kent, Surrey, and Essex. If you’re passionate about food, love working in a team, and thrive in a fast-paced environment with purpose — this could be the perfect role for you.
Purpose of the Role
To support the successful mobilisation of new school catering contracts, ensuring all projects are delivered on time, fully resourced, and operationally ready for launch. The role acts as a key coordination point between schools, internal teams, and suppliers from contract award through to go-live and handover into operations.
Key Responsibilities
- Project & Mobilisation Coordination
- Coordinate mobilisation plans for new school and trust contracts
- Maintain project timelines, trackers, and key milestone deadlines
- Organise mobilisation meetings and ensure actions are followed up
- Produce agendas, minutes, and action logs
- Maintain full mobilisation documentation and audit trails
- Escalate risks and issues where required
- Stakeholder Management
- Act as a key point of contact during mobilisation for schools and trusts
- Liaise with internal teams including operations, HR, procurement, finance, and compliance
- Coordinate communication between all stakeholders to ensure smooth delivery
- Support handover into business-as-usual operations
- Operational Readiness
- Track equipment orders, deliveries, and installation schedules
- Support IT, EPOS, uniforms, and site setup readiness
- Ensure compliance documentation and site requirements are completed pre-launch
- Monitor readiness against mobilisation checklists
- People & Recruitment Support
- Coordinate recruitment and onboarding of site catering teams
- Track DBS checks, training, and compliance requirements
- Support induction planning for new contract teams
- Assist with mobilisation of staffing structures for new sites
- Reporting & Administration
- Produce mobilisation reports for senior management
- Maintain accurate project records and status updates
- Support post-launch reviews and lessons learned
Skills & Experience
- Strong background in administration, project coordination, or operations support
- Excellent organisational skills with strong attention to detail
- Confident managing multiple projects and deadlines simultaneously
- Strong communication skills with the ability to work with varied stakeholders
- Proficient in Microsoft Excel, Word, and Teams
- Experience in contract catering, education, facilities management, or similar sectors desirable
Overview
This role is ideal for someone who enjoys coordinating complex projects, keeping multiple workstreams on track, and playing a key part in delivering successful school contract launches.
Mobilisation & Projects Coordinator employer: Olive Dining Ltd
At Olive Dining, we pride ourselves on being an exceptional employer that values teamwork and a shared passion for nourishing young minds through quality food. Our vibrant work culture fosters collaboration and innovation, providing ample opportunities for personal and professional growth within the school catering sector across London and its surrounding areas. Join us to make a meaningful impact in the lives of students while enjoying a supportive environment that champions your development and well-being.
