Executive Assistant to the Vice Chancellor for Development in Oxford

The University of Mississippi, fondly referred to as Ole Miss, stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member—student, faculty, and staff—can achieve their fullest potential.

Our office is helping to drive the University of Mississippi forward through initiatives that will lead to the creation of new scholarships, programs, and facilities. We are shaping the future of education and innovation at the Department of Development. We are driven by a passion for creating a lasting impact and advancing the future of our university. By joining us, you will be instrumental in creating opportunities for future generations of students and ensuring the continued success of our university.

This position functions as the principal support to an executive officer. The incumbent performs both administrative and clerical duties with broad latitude and judgment within the framework of sound office practices for performing duties that involve a high degree of proficiency, discretion, and confidentiality. The work involves frequent contact with persons within and outside of the University system for the purpose of exchanging information.

Examples of Work Performed:

• Acts as a liaison for the executive officer with members of the Board of Trustees, internal and external departments, organizations, agencies, and the general public.
• Coordinates and maintains calendar of appointments, arrangements for travel, conferences, and meetings.
• Prepares travel authorizations and reimbursements.
• Organizes, designs, and maintains a complex filing system for classifying, retrieving, and disposing of correspondence, records, reports, and other documents.
• Drafts correspondence, reports, minutes, and other similar documents.
• Prepares and/or compiles data, reports, forms, and materials for various briefings, meetings, conferences, or other departmental use.
• Maintains database of pertinent information.
• Organizes and books speakers for all-staff meetings and annual retreat.
• Arranges visits and supports vice chancellor's work cultivating and stewarding donors.

Essential Functions:

• Schedules logistics and secures resources for meetings, conferences, and travel.
• Serves as a first point of contact for individuals and groups, serving as the executive's designee when appropriate.
• Develops and prepares various communication and presentation materials for the executive.
• Sends, receives, copies, and distributes communications to the appropriate entities using judgment and discretion.

Minimum Education/Experience:

Education: Bachelor's Degree

Experience: N/A. An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement: The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, colour, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, or genetic information or any other legally protected status.

Minimum Physical Requirements:

• Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
• Vision: Requirements of this job include close vision.
• Speaking/Hearing: Ability to give and receive information through speaking and listening.
• Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand, walk, and reach with hands and arms.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement: The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Required Experience: IC Key Skills: Digital Marketing, Information Systems, F&B, Biomedical, Air Conditioning.

Employment Type: Full-Time

Vacancy: 1