At a Glance
- Tasks: Support the school office, manage records, and assist with admissions and communications.
- Company: Holy Trinity School, a nurturing environment focused on children's growth.
- Benefits: Generous pension scheme, wellbeing support, training opportunities, and a positive work culture.
- Other info: Join a welcoming community that values diversity and staff wellbeing.
- Why this job: Make a real difference in children's lives while enjoying a supportive team atmosphere.
- Qualifications: Strong organisational skills; office experience is a plus but not essential.
The predicted salary is between 25583 - 25989 € per year.
Contract Type: Fixed Term
Working Hours: Part Time, 20 per week – Monday to Friday, 12:15–16:15
Number of Positions: 1
Start Date: 1st September 2026
Salary: £25,583 - £25,989 per annum
At Holy Trinity, we are incredibly proud of our children, our dedicated staff team, and the nurturing environment we’ve built together. Our aim is for every child to become the best that they can be—and we use the 6 Nurture Principles to support this goal throughout our school community.
Due to an existing staff member taking maternity leave, we are seeking a reliable, self-motivated, and organised School Office Administrator to help support the smooth running of our busy school office. This is an exciting opportunity to be part of a warm and welcoming team, where no two days are the same and your role makes a real difference to the lives of children and their families.
Key Responsibilities
- Act as the first point of contact for parents, visitors, and staff—both in person and over the phone
- Maintain accurate school records for pupils and staff using SIMS and Microsoft Office (Word, Excel, PowerPoint)
- Oversee the school admissions process, including managing enquiries, liaising with parents and local authority and maintaining accurate records
- Provide general admin and clerical support, including reception duties and school communications
- Update the school website and Facebook page and send texts and emails
- Assist with basic financial tasks such as raising purchase orders and processing invoices
- Oversee dinner money and breakfast club payments
- Coordinate DBS checks and support with staff recruitment administration
- Manage mail and other day-to-day office tasks as required
What We’re Looking For
- Excellent organisational and communication skills
- A friendly, flexible approach and strong team spirit
- Experience in an office environment (school admin experience is desirable but not essential—we will provide training for the right person)
- A commitment to supporting our school’s values and nurturing ethos
Why Work With Us?
- A generous Local Government Pension Scheme
- Access to an Employee Assistance Programme, offering confidential support and resources for personal or professional matters
- A strong focus on staff wellbeing, including a positive working environment and regular opportunities for training & development, access to OneStop4GP service and physiotherapy
- A welcoming, nurturing school community where every team member is valued
- A supportive team culture with opportunities for professional growth
- An enhanced DBS check arranged and paid for by the school
To apply for this job role, please complete the application form and email it to hr@holytrinity.manchester.sch.uk. We are fully committed to safeguarding and promoting the welfare of children, younger learners and vulnerable adults and we expect all staff and volunteers to share the same commitment. The above post will be subject to enhanced DBS checks, satisfactory references and will be exempt from the provisions of the Rehabilitation of Offenders Act 1974. This post is also subject to satisfactory references, proof of right to work in the UK in accordance with the Asylum and Immigration Act 1996 and other pre-employment checks where applicable. We strive to create a fair and inclusive workplace that is as diverse as the communities we serve. We positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy, and maternity, race, religion or belief, sex and sexual orientation.
School Office Administrator in Manchester employer: Old Moat
At Holy Trinity, we pride ourselves on fostering a nurturing environment that prioritises the wellbeing of both our staff and pupils. As a School Office Administrator, you will join a supportive team dedicated to making a meaningful impact in the lives of children and their families, with access to professional development opportunities and a strong focus on staff wellbeing. Our welcoming community values every team member, ensuring that your contributions are recognised and appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land School Office Administrator in Manchester
✨Tip Number 1
Get to know the school! Research Holy Trinity and its values. When you understand their nurturing ethos, you can tailor your conversations to show how you fit right in with their team.
✨Tip Number 2
Practice your communication skills. As the first point of contact, being friendly and approachable is key. Try role-playing scenarios with a friend to boost your confidence before the interview.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tasks or projects in the past. This will help demonstrate that you're the reliable and self-motivated person they're looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy, which is a bonus for any office role.
We think you need these skills to ace School Office Administrator in Manchester
Some tips for your application 🫡
Show Your Organisational Skills:As a School Office Administrator, being organised is key! Make sure to highlight any experience you have in managing records or coordinating tasks. We want to see how you can keep things running smoothly!
Be Friendly and Approachable:Since you'll be the first point of contact for parents and visitors, let your personality shine through! Use a warm tone in your application to show us that you’re the friendly face we need in our school office.
Tailor Your Application:Take a moment to read through the job description and align your skills with what we're looking for. Mention any relevant experience, even if it’s not directly in a school setting. We appreciate the effort!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy, and you’ll find all the details you need right there. Don’t miss out on this opportunity to join our amazing team!
How to prepare for a job interview at Old Moat
✨Know Your Role
Before the interview, make sure you understand the key responsibilities of a School Office Administrator. Familiarise yourself with tasks like managing school records, overseeing admissions, and handling communications. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly.
✨Emphasise Communication
As the first point of contact for parents and visitors, strong communication skills are essential. Think of specific instances where you've effectively communicated in a professional setting, whether in person or over the phone. This will show that you're a friendly and approachable candidate.
✨Align with Their Values
Holy Trinity values a nurturing environment, so be prepared to discuss how your personal values align with theirs. Share your commitment to supporting children and families, and how you can contribute to their positive school culture. This connection can set you apart from other candidates.
