Company Description OKTA Construction creates high-quality, inspiring spaces where people live, work, and enjoy leisure time. The company delivers customized solutions for construction projects, supported by a strong industry network and deep sector expertise.
Role Description The Personal Assistant role at OKTA Construction is a full-time, on-site position based in the London Area, United Kingdom. The Personal Assistant will support CEO with daily administrative tasks, including managing calendars, coordinating meetings, organizing travel arrangements, and preparing documents and presentations. Responsibilities include maintaining correspondence, handling incoming calls and emails, managing files and records, and ensuring smooth day-to-day operations. The role also involves liaising with internal teams and external partners, supporting project-related communication, and assisting with basic office coordination tasks when needed. The successful candidate will maintain confidentiality, prioritize multiple tasks, and provide proactive, organized support in a fast-paced environment.
Qualifications
- Candidates should possess strong Personal Assistance skills, including proactive support, task prioritization, and organization.
- Candidates should possess Executive Administrative Assistance skills, such as calendar management, meeting coordination, and document preparation.
- Candidates should possess excellent Communication skills, including clear written and verbal communication and professional interaction with stakeholders.
- Candidates should possess effective Diary Management skills, including scheduling, planning, and time-management for senior leaders.
- Candidates should possess solid Clerical Skills, including filing, data entry, record keeping, and basic office administration.
- Strong attention to detail, discretion with sensitive information, and reliability in follow-through.
- Ability to work on-site in the London Area, handle competing deadlines, and adapt to changing priorities.
- Proficiency with common office software (e.g., Microsoft Office or equivalent) and digital collaboration tools.
- Prior experience as a Personal Assistant or Executive Assistant, ideally within construction, real estate, or a related industry, is beneficial.
What We Offer
· Competitive salary of £40,000 - £50,000 per annum, depending on experience.
· 40-hour working week (Monday to Friday), 8:00 am - 5:00 pm
· 21 days’ annual leave (pro rata), plus bank holidays.
· A friendly, collaborative, and flexible working environment.
Work authorisation:
- United Kingdom (required)
Work Location: Mayfair/London
