At a Glance
- Tasks: Process purchase orders, manage supplier communication, and track deliveries.
- Company: Join a fun and nurturing company that values its employees.
- Benefits: 33 days holiday, health cash plan, generous discounts, and more.
- Other info: Enjoy a supportive environment with opportunities for personal growth.
- Why this job: Be part of a dynamic team and make a real impact in procurement.
- Qualifications: Experience in admin or purchasing roles; ERP knowledge is a plus.
The predicted salary is between 25000 - 30000 £ per year.
ABOUT US
We know the best work is done by people who enjoy their jobs, so we create a fun and nurturing environment where everyone feels valued and is able to thrive. We are looking for an agile and proactive Warehouse Operative with a positive attitude and entrepreneurial spirit who can help us nurture this company culture.
KEY RESPONSIBILITIES
- Order Processing: Review incoming purchase requisitions for accuracy, verify budget approvals, and generate formal purchase orders using the company ERP system.
- Booking In: Processing receipts from 3rd Party Warehouse.
- Supplier Communication: Transmit purchase orders to vendors, secure order acknowledgements, and confirm pricing and delivery dates.
- Order Tracking & Expediting: Monitor outstanding orders, identify potential delivery delays, and proactively contact suppliers to resolve fulfilment bottlenecks.
- Shipping: Updating inbound shipment dates. Support point of contact for freight forwarder(s) regarding container/adhoc deliveries.
- Data Reconciliation (Three-Way Match): Cross-reference purchase orders against physical delivery receipts and supplier invoices to verify quantities and pricing before routing to Accounts Payable.
- Database Maintenance: Maintain and update supplier master data, pricing files, and tracking logs within the internal database.
- Dispute Resolution: Investigate and resolve discrepancies regarding short shipments, damaged goods, price variances, and incorrect invoices.
ABOUT YOU
- Ideally experience in an administrative, purchasing, inventory control, or data entry role.
- Experience with Enterprise Resource Planning (ERP) software (e.g., SAP, Oracle, NetSuite) is preferred but not essential and Microsoft Office, particularly Excel (VLOOKUPs, data filtering).
- Exceptional accuracy in processing high volumes of numerical data, part numbers, and complex specifications.
- Strong verbal and written communication skills for professional vendor management and internal team collaboration.
- Ability to analyse invoice discrepancies and independently resolve minor supplier disputes.
- A polite and positive manner.
- Actively seeks continuous personal improvement in the work environment.
- Ability to adapt in a fast-moving business, taking on new challenges and responsibilities.
- Passion for the OKA brand.
OUR BENEFITS PACKAGE
- 33 days holiday (including bank holiday entitlement), pro rata, plus Length of Service increases.
- Day off for your birthday.
- Health Cash Plan.
- Generous staff discount.
- Enhanced Maternity Pay.
- Employee Assistance Programme.
- Eligibility for a discretionary company Bonus Scheme.
- Discounts on 60+ UK retailers via My OKA benefits platform.
- Plus a suite of additional employee benefits including Company pension scheme, life assurance cover, free eye tests, cycle to work scheme, interest free travel loans, social events, online wellbeing centre and more.
Purchase Order Administrator employer: OKA Direct
At our company, we prioritise a fun and nurturing work environment where every employee feels valued and empowered to thrive. As a Purchase Order Administrator, you will benefit from a generous holiday package, health cash plan, and a supportive culture that encourages personal growth and continuous improvement. With additional perks like discounts on UK retailers and a comprehensive benefits suite, we are committed to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Order Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want to see how you fit into our fun and nurturing environment, so show us your personality!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Purchase Order Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Purchase Order Administrator role. Highlight your relevant experience in administrative tasks, purchasing, and any ERP software you've used. We want to see how you fit into our fun and nurturing environment!
Show Off Your Skills:Don’t forget to showcase your strong verbal and written communication skills. Since you'll be dealing with suppliers and internal teams, we need to know you can handle those conversations like a pro. Use examples from your past experiences to illustrate this!
Be Accurate and Detail-Oriented:Given the nature of the role, accuracy is key! Make sure your application is free from typos and errors. We love candidates who pay attention to detail, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive, which is exactly what we're looking for!
How to prepare for a job interview at OKA Direct
✨Know Your Numbers
As a Purchase Order Administrator, you'll be dealing with a lot of numerical data. Brush up on your Excel skills, especially VLOOKUPs and data filtering. Being able to demonstrate your proficiency in handling complex specifications during the interview will show that you're ready for the role.
✨Master the ERP Systems
Familiarise yourself with common ERP software like SAP or Oracle. Even if you haven't used them before, showing that you've done your homework and understand how they function can impress the interviewers. They want someone who can hit the ground running!
✨Communicate Like a Pro
Strong verbal and written communication skills are key in this role. Prepare examples of how you've effectively managed vendor communications or resolved disputes in the past. This will highlight your ability to collaborate with both suppliers and internal teams.
✨Show Your Problem-Solving Skills
Be ready to discuss how you've tackled discrepancies or issues in previous roles. Think of specific instances where you identified a problem and took proactive steps to resolve it. This will demonstrate your analytical skills and your ability to adapt in a fast-paced environment.
