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- Tasks: Support purchasing and compliance activities while collaborating with the Operations team.
- Company: Join a global leader in electronic tools with a focus on innovation and integrity.
- Benefits: Competitive salary, hands-on experience, and a chance to grow in a dynamic environment.
- Why this job: Be part of a team that values entrepreneurship and customer-first mindset.
- Qualifications: Office experience, Microsoft Office skills, and strong communication abilities.
- Other info: Great opportunity for career growth in a supportive and collaborative workplace.
The predicted salary is between 26000 - 26000 £ per year.
OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide. We have two major product lines: Metcal electronics bench tool solutions and Techcon dispensing Systems. We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide. The OK International Team is dedicated to putting customers first, having an entrepreneurship mindset, innovative culture, cultivating relationships and never compromising on integrity.
JOB SUMMARY:
Reporting to the Logistics Manager, you will provide administrative activities across a range of functions from purchasing to compliance activities. There is also an expectation to provide cover and back up for other members of the Operations team as required.
JOB DUTIES:
- PURCHASING ACTIVITIES
- Daily processing of Purchase Orders within the ERP system
- Expedite orders and update information for internal teams.
- Liaise with Vendors and internal teams on resolution of delivery issues.
- General Purchasing and office administration tasks
- Import data reconciliation
- Purchase Invoice query resolution
- Daily reporting and data sharing
- Perform compliance checks on prospect and new customers
- Review compliance checks on existing customers every 2 years
- Identify potential risks and escalate to Compliance officer based in US head office for guidance and clearance
- Work closely with customer service on New and existing distributors
- Third Party Guidance clearance and renewals
- Preparing reports on compliance activities for Management review
SKILLS DESIRED:
- Experience in the use of Microsoft Office Applications (to include Excel as a minimum)
- Experience in the use of ERP systems
- Excellent communication skills both written and oral (both internally and externally)
- Excellent time management and work prioritization
- Ability to adapt quickly to different situations where required
- Good analytical & planning skills
- Highly detailed & service oriented
- Strong organizational and administrative skills
- Proficient in Microsoft Word
- Ethical judgment and integrity
EDUCATION REQUIREMENTS:
Previous experience in an office-based environment is essential.
Work Arrangement: Onsite
Pay Range: £26,000.00 - £26,000.00 annually
Office Administrator in Eastleigh employer: OK International
Contact Detail:
OK International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Eastleigh
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and values, so you can show how you fit into their team. We want to see that you’re genuinely interested in what we do!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and confidently. Remember, we love candidates who can communicate effectively!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. And hey, if you’re keen on joining us, apply through our website for the best chance!
We think you need these skills to ace Office Administrator in Eastleigh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience with Microsoft Office and ERP systems, as these are key for us. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about joining OK International and how you can contribute to our innovative culture. Keep it concise but impactful!
Show Off Your Communication Skills: Since excellent communication is crucial for this role, make sure your written application reflects that. Use clear language and check for any typos or errors. We love attention to detail!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at OK International
✨Know Your Stuff
Make sure you understand the role of an Office Administrator and the specific duties mentioned in the job description. Familiarise yourself with OK International's products and their commitment to customer service. This will show that you're genuinely interested and prepared.
✨Show Off Your Skills
Highlight your experience with Microsoft Office applications and ERP systems during the interview. Be ready to discuss specific examples of how you've used these tools in previous roles, especially in purchasing or compliance activities.
✨Communicate Clearly
Since excellent communication skills are a must, practice articulating your thoughts clearly and concisely. Prepare for common interview questions and think about how you can demonstrate your ability to communicate effectively with both internal teams and vendors.
✨Be Organised and Adaptable
The role requires strong organisational skills and the ability to adapt quickly. Bring examples of how you've managed multiple tasks or adapted to changing situations in past jobs. This will help illustrate your fit for the dynamic environment at OK International.
