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- Tasks: Be the friendly face of our office, greeting visitors and managing calls.
- Company: Join a dynamic team at our Head Office in Ely, Cambridgeshire.
- Benefits: Enjoy a company pension, cycle to work scheme, free parking, and private medical insurance.
- Other info: Perfect for those who thrive in a busy environment and love multitasking.
- Why this job: Make a great first impression and be the heartbeat of our office.
- Qualifications: Experience as a receptionist or in admin, with strong organisational skills.
The predicted salary is between 22000 - 26000 £ per year.
We are looking for a full time receptionist for our Head Office in Ely, Cambridgeshire, to provide a first‑class reception service by acting as the company’s first point of contact, managing the front desk, greeting visitors, answering phone calls, handling mail, and providing administrative support.
Main duties and responsibilities:
- Provide front‑of‑house reception service to visitors and callers – both in person and on the telephone, forwarding enquiries and taking messages in a prompt and accurate manner, arranging refreshments for visitors.
- Maintain security and health & safety of visitors by issuing and logging access fobs, PPE, etc. When fire alarm sounds take visitor book out and pass this to QHSE department.
- Manage the electronic sign‑in/out system process for visitors.
- Make arrangements for outgoing mail, and open, sort, stamp and distribute incoming mail in a timely fashion.
- Maintain a safe, clean and tidy reception area at all times.
- Be the main point of contact for all day‑to‑day communication with Vail Williams, managing the fault book and maintenance only email / calendars to ensure faults are reported quickly for speedy resolution.
- Carry out regular stock checks and ensure replenishment of stationery, stamps, kitchen sundries and other supplies.
- Meeting room management – meeting preparation, taking room bookings, organising equipment and catering/refreshments, providing details to the Finance team for invoicing etc., as necessary.
- General daily housekeeping of reception area, meeting rooms etc.
Qualifications:
- Proven experience as a receptionist or in an administrative role.
- Proficient in Microsoft Office, Google Workspace, and data entry.
- Strong organizational skills with attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Friendly demeanour with a professional attitude.
Benefits:
- Company pension.
- Cycle to work scheme.
- Free parking.
- Private medical insurance.
All applicants must be eligible to live and work in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process, such as EU Passport, UK Residency Permit etc.
Receptionist in Ely employer: Oil & Gas Systems Limited
Contact Detail:
Oil & Gas Systems Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist in Ely
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you connect with them during your interview and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Get a friend or family member to do a mock interview with you. Focus on common receptionist questions like handling difficult callers or managing multiple tasks. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 3
Dress the part! As a receptionist, you'll be the face of the company, so make sure your outfit is professional and reflects the company's vibe. A polished appearance can make a great first impression before you even say a word.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist in Ely
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight any previous experience you have as a receptionist or in an admin role. We want to see how your skills match up with what we're looking for, so don’t hold back!
Be Organised and Detail-Oriented: Since the role involves multitasking and prioritising tasks, it’s a good idea to showcase your organisational skills. Mention specific examples where you've successfully managed multiple responsibilities at once.
Keep It Professional Yet Friendly: We’re after someone with a friendly demeanour and a professional attitude. Use a warm tone in your application, but remember to keep it polished and respectful. First impressions count!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Oil & Gas Systems Limited
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Practice Common Questions
Prepare for common receptionist interview questions, like how you handle difficult callers or manage multiple tasks. Practising your responses can help you feel more confident and articulate during the actual interview.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail, as these are crucial for a receptionist role. Be ready to provide examples from your past experience where you've successfully managed tasks or improved processes.
✨Dress the Part
First impressions matter! Dress professionally and appropriately for the interview. A smart appearance will convey your seriousness about the role and your understanding of the professional environment you'll be working in.