At a Glance
- Tasks: Support the Company Director with admin tasks, scheduling, and communication management.
- Company: Join a well-established building contractor with nearly 40 years of experience.
- Benefits: Enjoy 30 days annual leave, gym membership, and excellent career progression.
- Other info: Work in a supportive environment with opportunities for training and development.
- Why this job: Be a key player in a dynamic team and enhance your professional skills.
- Qualifications: 3 years of Executive Assistant experience and strong MS Office skills.
The predicted salary is between 30000 - 40000 € per year.
The Team at OHanlon & Farrell Contracts Ltd have promoted the company as one of Northern Irelands long established Building Contractors with nearly 40 years of valuable experience within numerous sectors, including the Industrial, Commercial and Domestic Construction sectors, throughout Ireland and UK. We are recruiting an experienced Executive Assistant for a permanent position based in our Newry office, reporting directly to the Company Director.
Key Responsibilities:
- Provide comprehensive administrative support to the Company Director, including calendar management, scheduling, and meeting coordination.
- Act as a gatekeeper, managing communications and prioritising requests on behalf of the Director.
- Prepare agendas, briefing documents, presentations, and reports for meetings and board sessions.
- Take accurate minutes and track follow-up actions.
- Draft, review, and manage correspondence, emails, and official communications.
- Coordinate with senior leadership, clients, partners, and vendors as required.
- Handle confidential and sensitive information with the highest level of discretion.
- Maintain organised filing systems.
- Arrange business travel, including itineraries, accommodations, and expenses.
- Support recruitment and marketing activities.
- Assist with H&S Coordination & ISO Fleet Management.
- Any other tasks as considered necessary.
Requirements:
- Candidates should have 3 years Executive Assistant experience.
- Ability to work on own initiative.
- Self-motivated and deadline driven.
- Analytical and decision-making skills.
- Proficient with MS Office, Excel, PowerPoint, etc.
- Excellent written and oral presentation skills.
- Valid Driving License.
What you'll Receive (Benefits):
- 30 Days Annual Leave.
- Early Finish Friday.
- Gym Membership.
- Pension.
- Training & Development.
- Excellent Career Progression Opportunities.
Executive Assistant employer: O'Hanlon & Farrell Contracts
At OHanlon & Farrell Contracts Ltd, we pride ourselves on being a long-established building contractor in Northern Ireland, offering a supportive and dynamic work environment for our employees. As an Executive Assistant in our Newry office, you will benefit from a generous 30 days of annual leave, early finish Fridays, and opportunities for professional development, all while contributing to a company with nearly 40 years of experience in the construction industry. Join us to be part of a team that values growth, collaboration, and excellence in service delivery.
Contact Detail:
O'Hanlon & Farrell Contracts Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with OHanlon & Farrell Contracts Ltd's projects and values, so you can show them you're not just another candidate, but someone who truly fits their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your 3 years of Executive Assistant experience makes you the perfect fit for the role. Highlight your skills in calendar management, communication, and organisation to stand out from the crowd.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the team at OHanlon & Farrell Contracts Ltd.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your relevant experience, especially in administrative support and communication skills, as these are key for us at OHanlon & Farrell Contracts Ltd.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this position. Share specific examples of how you've successfully managed calendars, coordinated meetings, or handled sensitive information in the past.
Showcase Your Skills:Don’t forget to mention your proficiency with MS Office and any other tools you’re comfortable with. We love seeing candidates who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at O'Hanlon & Farrell Contracts
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with calendar management, meeting coordination, and communication prioritisation. This will help you demonstrate your knowledge and show that you're ready to support the Company Director effectively.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and organise tasks. Share specific examples of how you've handled multiple priorities in previous roles. This will highlight your ability to maintain organised filing systems and manage confidential information with discretion.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and decision-making abilities. Think of scenarios where you've had to act as a gatekeeper or handle sensitive information. Practising these responses will help you convey your analytical skills and self-motivation during the interview.
✨Demonstrate Your Tech Savvy
Since proficiency in MS Office is crucial, be ready to discuss your experience with Excel, PowerPoint, and other tools. You might even want to mention any relevant projects where you used these applications to create presentations or reports. This will show that you're not just capable but also confident in using technology to support the team.
