At a Glance
- Tasks: Support the Buying team with admin tasks and sample management in a fast-paced environment.
- Company: Join Oh Polly, a trendy fashion brand with a focus on innovation and ethics.
- Benefits: Enjoy 50% discount on products, flexible hours, and corporate gym membership.
- Other info: Great learning opportunities and a supportive workplace culture.
- Why this job: Kick-start your fashion career while working with a dynamic and creative team.
- Qualifications: Passion for fashion, strong organisational skills, and a proactive attitude.
The predicted salary is between 26500 - 30000 £ per year.
About Oh Polly
Founded in 2015, Oh Polly is a fast-growing, social first fashion brand that creates trend driven, high quality premium products. With a focus on innovation, global responsibility, and ethics, we’ve built a combined social following of over 10 million across our brands, including Bo+Tee; our activewear line. Operating across multiple global offices, we are a dynamic team offering ambitious individuals the chance to thrive, grow, and take their careers to the next level.
The Role
We’re looking for a highly organised, detail-oriented and proactive Buying Admin Assistant to join our fast-paced Buying team at Oh Polly and Bo+Tee. This is an exciting entry-level role, ideal for someone looking to kick-start their career in fashion buying and operations.
As Buying Admin Assistant, you will provide day-to-day administrative and organisational support to the Buying team, ensuring smooth coordination of samples, product data, internal processes, and communication with global partners. You'll also assist with broader office administration, supporting the wider HQ teams.
Key Responsibilities
- Buying Support
- Update range plans and fit rail boards across collections.
- Help upload lab dip approvals/rejections, organise lab dips and prints.
- Pull Pantones and assist with VCP checks.
- Chase samples, lab dips and reference items from suppliers and factories.
- Assist with eComm tagging and SKU creation.
- Support in prepping fit rails (especially for Bo+Tee collections).
- Track approvals and update range plans accordingly.
- Order product repeats, returns, and upload reports to Trello.
- Sample & Shipping Management
- Pack and send parcels to China, Bangladesh, LA, suppliers and warehouse.
- Maintain parcel sending tracker for all shipments.
- Organise sample rails by collection and box/archive older ranges.
- Order and return reference samples, and chase supplier refunds.
- Office & General Admin
- Tidy and maintain office spaces, including fit rooms and meeting areas.
- Flat-pack boxes and ensure proper recycling procedures.
- Assist with internal events and team engagement days.
- Help manage shared calendars (e.g. national holidays).
- Liaise with concierge for deliveries, key cards and maintenance needs.
- Order supplies via Amazon (e.g. fruit, milk, coffee).
- Upload receipts to Navan (expenses platform).
- Charge and manage meeting room tablets daily.
Skills & Requirements
- A strong interest in fashion and a desire to pursue a career in buying or merchandising.
- Highly organised with strong attention to detail and a methodical approach.
- Confident multitasker who thrives in a fast-paced, team-driven environment.
- Proactive, helpful and a strong communicator.
- Comfortable with Excel, Trello and Google Workspace (training provided).
- Willingness to take on a mix of office admin and creative tasks.
What's on offer?
- 50% discount on all Oh Polly, Bo+Tee products.
- Salary: £26,500 - £30,000
- Hours: Monday – Friday 9.00-5.30 (Flexi start & finish)
- Learning and Development opportunities.
- Corporate gym membership.
- 25 days annual leave + an extra day for your Birthday
- Company Pension
This Company is an equal opportunities employer. Oh Polly job positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.
Buying Admin Assistant employer: Oh Polly
At OH POLLY, we pride ourselves on being a leading employer in the fashion e-commerce sector, offering our team members a vibrant and dynamic work culture in Liverpool. With a focus on employee growth and development, we provide ample opportunities for career advancement alongside competitive salaries and benefits, making it an ideal place for those looking to thrive in a fast-paced environment. Join us to be part of one of the UK's fastest-growing fashion brands, where your contributions directly impact our success and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Buying Admin Assistant
✨Get Down to the Fashion Events
Dive headfirst into local fashion shows, trade fairs, and networking events. These are golden opportunities to meet industry pros and showcase your passion for the industry in person. Plus, it gives you the chance to chat about potential roles at places like Oh Polly!
✨Join Fashion-Focused Communities
Become a part of online fashion communities on platforms like Instagram or Pinterest. Participate in discussions and share your insights on trends or your personal style journey. It’s a great way to get noticed by brands looking to fill positions, including Oh Polly.
✨Craft a Rock-Solid Portfolio
Since you're aiming for a full-time gig, your portfolio should reflect not just your best work but also your personality. Whether it’s lookbooks, design sketches, or styling projects, make sure it screams 'you' and includes a bit about why you’d be a perfect fit for Oh Polly.
✨Leverage Your University Connections
If you’re fresh out of university, don’t underestimate your career services. They often have partnerships with fashion companies for internships and entry-level roles. Use this to your advantage and connect with them to find any openings at Oh Polly!
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Showcase Your Style:In the fashion-apparel industry, your personal style and understanding of current trends are crucial. Make sure your CV and cover letter reflect your unique fashion sense – use visuals if you can and highlight any fashion-related experiences or projects that show off your flair!
Highlight Relevant Experience:When you're applying for a full-time role, be sure to focus on any past roles or internships in fashion that’ve honed your skills. Whether that's working in retail, fashion design, or marketing, quantify your achievements and show how they relate to the role at Oh Polly.
Include a Strong Portfolio:An impressive portfolio is key in fashion! Make sure to include a link to your online portfolio in your CV, showcasing your best work, be it designs, campaigns, or styling projects. This is your chance to let your creativity shine and demonstrate your abilities to Oh Polly!
Craft a Standout Cover Letter:Use your cover letter to weave in your passion for fashion and the specific reasons you want to work at Oh Polly. Share your vision of how you'd contribute to their brand and why you're excited about their work. Tailoring this will make you stand out from the crowd!
How to prepare for a job interview at Oh Polly
✨Showcase Your Style Portfolio
For a role in the fashion-apparel industry, having a well-curated portfolio is essential. Ensure you include your best work that reflects your style and creativity, whether it's sketches, lookbooks, or completed designs. Be ready to discuss your design process and the inspirations behind your pieces!
✨Know the Latest Trends and Brands
Being well-versed in current fashion trends and influential brands can give you a leg up in the interview. Get familiar with what’s trending in the market and know your competitors. This shows your passion for the industry and helps you connect your work experience to current fashion trajectories.
✨Demonstrate Your Collaboration Skills
In a full-time fashion role, collaboration is key, whether you’re working with designers, marketers, or suppliers. Be prepared to share experiences where you successfully worked as part of a team or navigated challenges with colleagues. This will highlight your ability to adapt and thrive in a fast-paced environment.
✨Dress the Part
This might sound obvious, but in fashion, how you present yourself is part of your brand. Wear something that represents your personal style while still aligning with the company’s aesthetic. It’s a great way to show you understand the industry's essence and can embody the brand’s image!
