Business Immigration Data Entry Specialist

Position Summary: Ogletree Deakins is an international law firm with 54 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees. Our Belfast Centre has an opportunity for a Business Immigration Data Entry Specialist to join their fast-paced business immigration practice. Duties may include, but not be limited to performing a variety of data entry, and digital filing duties to track incoming immigration documents in the Firm’s centralized document management systems and business records; ensuring that immigration documents are easily accessible to clients, legal, and non-legal staff members; and updating cases within our system to ensure paralegals and other immigration staff have timely access to case updates. The role requires full-time, in-office presence for an initial period of three months to ensure successful orientation and integration after which employees are eligible for a hybrid schedule. We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development. Essential Functions: CLIENT Strives to provide superior client service at all times, in line with our client pledge. Demonstrates client focus, showing an understanding of client business needs and expectations, always acting with the client in mind, delivering value and quality for them and the firm. SERVICE DELIVERY Save, file, and perform data entry for a variety of incoming immigration document types. Respond to and complete day-to-day clerical requests to update cases in our system. Enters data into computer using various data entry devices and keeps data organized so that it is easily accessible at any time. May compile, sort, and verify accuracy of data to be entered. Prepare professional email communications to update clients on case-specific updates received from government agencies. KNOWLEDGE Understands and complies with firm, client and Belfast office processes. Understands own role and importance of delivering on responsibilities; drives own technical and skills development. COMMUNICATION Contributes to an atmosphere of openness, honesty and respect, where team members support and encourage each other in delivering the best possible outcomes for our clients. Appropriately raises issues and concerns to mentor, team lead, site lead or US attorneys/case managers in a timely manner. Communicates in a clear and concise manner, ensuring communications are accurate and direct. Contributes in meetings, offering own opinions and listening to other views. COLLABORATION Collaborates with and actively supports others in meeting team objectives, willingly offering assistance unprompted, creating a positive and collegiate working environment. Shares best practice with others, making suggestions for improvements where appropriate; shows commitment to a culture of continuous service improvement. Shows commitment to 360 degree feedback, asking for and responding constructively to feedback from others, giving timely and balanced feedback to colleagues, team leads, site lead and US teams as appropriate. Shows commitment to building the Belfast office culture, actively contributing to our success story and future expansion. Requirements: General Certificate of Secondary Education (GCSE) in English and Maths. Proficient in relevant Microsoft applications such as Teams, Word, Excel, PowerPoint and Outlook, and in VisaTrax, SharePoint, Smartsheet, Kofax and iManage. Excellent attention to detail, with the ability to produce accurate drafts and other high quality work, under supervision. Able to work independently in a busy, deadline driven environment, under supervision. Excellent planning and organizational skills, with the ability to manage conflicting deadlines, escalating issues as appropriate. Demonstrates initiative and decision-making skills in solving problems and making recommendations, under supervision as appropriate. Effective communicator, both verbally and in writing; ability to tailor communication style to meet requirements of the recipient Demonstrable interpersonal and collaborative skills, with the ability to act as an engaged, enthusiastic and effective team member. Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firms Client Pledge, is one of the firms top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a Law Firm of the Year for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its Law Firm of the Year in the Employment Law – Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm. Equal Opportunity Employer.