At a Glance
- Tasks: Join our Talent Team as a People Administrator, coordinating the employee lifecycle and ensuring smooth processes.
- Company: Ogilvy UK, a vibrant and inclusive workplace committed to innovation and collaboration.
- Benefits: Enjoy hybrid working, generous annual leave, healthcare benefits, and personal development coaching.
- Other info: Embrace a dynamic environment with opportunities for growth and learning.
- Why this job: Be the friendly face of HR, making a real impact on employee experiences and team culture.
- Qualifications: Strong administrative skills, attention to detail, and a passion for helping others.
The predicted salary is between 25185 - 30000 £ per year.
Department: UK People Team - role known internally as People Executive
Location: London, Sea Containers - hybrid 2/3 days onsite
Contract type: 12 Month Fixed Term Contract
Full Time/Part time: Full Time, 35 hours per week
About the Role
We are looking for an exceptionally organised, process-driven People (HR) Administrator to join our busy Talent Team on a 12-month fixed-term contract. This is an administrative, hands-on role focused on the day-to-day coordination of our employee lifecycle. If you're someone who takes pride in flawless execution, loves a busy to-do list, and is happiest when processes are running smoothly and data is accurate, this could be a great role for you! This role is perfect for someone with previous experience as an Office Administrator, Recruitment Coordinator, or HR Assistant who loves the "people" side of a business. Because this is a fixed-term contract focusing on operational delivery, it is best suited to someone who enjoys mastering a process and executing it brilliantly, rather than someone looking for immediate career progression or strategic HR development.
As our HR Administrator, you will be a pivotal part of the team. You will handle everything from preparing contract amendments to ensuring our HR system (Workday) is perfectly maintained. You will also be the friendly, organised first point of contact for employee queries and coordinate our onboarding process to give new starters a seamless welcome.
Responsibilities
- Administrative Ownership: Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases, and leaver details) accurately and in a timely manner.
- Data Management: Act as the gatekeeper for our employee data, maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
- Onboarding Coordination: Coordinate the logistics for new joiner inductions, ensuring all admin, IT requests, and paperwork are completed so their first day is a success.
- First Point of Contact: Manage the shared HR inbox, answering day-to-day queries regarding benefits, policies, and agency life with tact, empathy, and professionalism.
- Payroll & Ops Liaison: Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
- Process Efficiency: Work closely with the People Advisors to keep our templates, files, and admin processes organised and up to date.
What You'll Need
- Strong Administrative Experience: Proven experience working in a fast‑paced administrative role (e.g., Office Admin, Recruitment Administration, Operations, or HR Admin).
- Exceptional Attention to Detail: You are someone who spots the missing detail in a contract and takes pride in error‑free data entry.
- Superb Organisation Skills: You love structure, know how to prioritise a busy workload, and are driven by meeting deadlines.
- Great Communication & Interpersonal Skills: You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
- Systems Confident: Comfortable using databases and systems.
- A Reliable, Hands‑On Attitude: You are happy to get stuck in, work independently to get tasks done, and support a busy, collaborative team.
As a People Administrator, you are pro‑active and approach every task with a can‑do attitude. You take pride in your work and strive for operational excellence. You are organised, display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.
We believe that every role here at Ogilvy UK should allow for development and growth. So naturally some of this role will be learning as you work, and we hope that’s okay and what you want too. Please don’t worry if you’re missing a skill or three. It’s our job to provide you with the development to elevate you to the next level. So please don’t be put off applying even if you don’t feel you have everything outlined.
Benefits & Culture
At Ogilvy, we are a friendly, collaborative, and eclectic team united by a shared commitment to doing the best work of our lives. Beyond client work, you’ll have the chance to shape our vibrant culture, join active social teams, and contribute to our industry‑leading DEI initiatives. Here is a snapshot of the benefits we offer:
- Hybrid Working: We embrace a hybrid model that blends collaborative in‑office time with the flexibility to work remotely.
- Annual Leave: 25 days holiday, a paid volunteering day, plus the option to buy up to 5 additional days.
- Pension: generous matched scheme. Contribute 4% (Ogilvy pays 6%) up to a maximum contribution of 7% (Ogilvy pays 10.5%—totaling a powerful 5%).
- Healthcare & Wellbeing: BUPA Private Medical Insurance, plus discounted BUPA dental cover or financial contribution towards your physical and mental wellness.
- Employee Assistance: 24/7 access to remote GPs, mental health support, physio, nutrition consultations, and confidential counselling for you and your family.
- Free 1-to‑1 Coaching: Professional and personal growth coaching sessions annually.
- Life Assurance & Income Protection: Financial peace of mind for you and your loved ones.
Ogilvy champions innovation and the thoughtful application of AI. We encourage you to use AI tools to enhance your application and achieve the best possible results. During interviews, we may explore how you leverage AI, showcasing your judgment and ability to integrate these technologies effectively. Please ensure your application authentically reflects your own skills, experience, and unique contributions.
We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity, and inclusion is integrated into everything that we do. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.
We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments. If you live with a disability and you would like to take advantage of our offer of a guaranteed interview under the Disability Confident Scheme, please ensure you fill out our voluntary Equal Opportunities Questionnaire when applying.
People Administrator employer: Ogilvy UK
At Ogilvy, we pride ourselves on being an exceptional employer, offering a vibrant and inclusive work culture in the heart of London. Our hybrid working model allows for flexibility while fostering collaboration, and we provide extensive benefits including generous annual leave, private healthcare, and professional development opportunities. Join us to be part of a friendly team dedicated to innovation and operational excellence, where your contributions are valued and growth is encouraged.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ogilvy UK!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ogilvy UK.
We think you need these skills to ace People Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ogilvy UK. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ogilvy UK and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ogilvy UK. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ogilvy UK's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ogilvy UK
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ogilvy UK.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ogilvy UK will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ogilvy UK and how you would contribute to adapting HR strategies.
