At a Glance
- Tasks: Coordinate employee lifecycle processes and manage HR data with precision.
- Company: Join a dynamic Talent Team in a supportive and collaborative environment.
- Benefits: Enjoy hybrid working, generous leave, healthcare perks, and personal coaching.
- Why this job: Be the backbone of our HR team and make a real difference in employee experiences.
- Qualifications: Strong admin skills, attention to detail, and a passion for helping others.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an exceptionally organised, process-driven People (HR) Administrator to join our busy Talent Team on a 12-month fixed-term contract. This is an administrative, hands-on role focused on the day-to-day coordination of our employee lifecycle. If you're someone who takes pride in flawless execution, loves a busy to-do list, and is happiest when processes are running smoothly and data is accurate, this could be a great role for you!
Responsibilities
- Administrative Ownership: Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases, and leaver details) accurately and in a timely manner.
- Data Management: Act as the gatekeeper for our employee data, maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
- Onboarding Coordination: Coordinate the logistics for new joiner inductions, ensuring all admin, IT requests, and paperwork are completed so their first day is a success.
- First Point of Contact: Manage the shared HR inbox, answering day-to-day queries regarding benefits, policies, and agency life with tact, empathy, and professionalism.
- Payroll & Ops Liaison: Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
- Process Efficiency: Work closely with the People Advisors to keep our templates, files, and admin processes organised and up to date.
Qualifications
- Strong Administrative Experience: Proven experience working in a fast-paced administrative role (e.g., Office Admin, Recruitment Administration, Operations, or HR Admin).
- Exceptional Attention to Detail: You are someone who spots the missing detail in a contract and takes pride in error-free data entry.
- Superb Organisation Skills: You love structure, know how to prioritise a busy workload, and are driven by meeting deadlines.
- Great Communication & Interpersonal Skills: You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
- Systems Confident: Comfort using databases and systems.
- A Reliable, Hands-On Attitude: You are happy to get stuck in, work independently to get tasks done, and support a busy, collaborative team.
Benefits
- Hybrid Working: We embrace a hybrid model that blends collaborative in-office time with the flexibility to work remotely.
- Annual Leave: 25 days holiday, a paid volunteering day, plus the option to buy up to 5 additional days.
- Pension: a generous matched scheme. Contribute 4% (Ogilvy pays 6%) up to a maximum contribution of 7% (Ogilvy pays 10.5% – totalling a powerful 5%).
- Healthcare & Wellbeing: BUPA Private Medical Insurance, plus discounted BUPA dental cover or financial contribution towards your physical and mental wellness.
- Employee Assistance: 24/7 access to remote GPs, mental health support, physio, nutrition consultations, and confidential counselling for you and your family.
- Free 1-to-1 Coaching: Professional and personal growth coaching sessions annually.
- Life Assurance & Income Protection: Financial peace of mind for you and your loved ones.
People Administrator in City of Westminster employer: Ogilvy UK
Join our dynamic Talent Team as a People Administrator, where you'll thrive in a supportive and collaborative work culture that values precision and efficiency. With a hybrid working model, generous annual leave, and comprehensive healthcare benefits, we prioritise your well-being and professional growth. Experience the satisfaction of contributing to a seamless employee lifecycle while enjoying unique perks like free coaching sessions and a robust pension scheme.
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator in City of Westminster
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Ogilvy UK and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace People Administrator in City of Westminster
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Ogilvy UK. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Ogilvy UK
✨Showcase Your Adaptability
Given that this is a temporary HR role at Ogilvy UK, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Ogilvy UK uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Ogilvy UK.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Ogilvy UK.
