Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, travel coordination, and project management.
- Company: Join INGO, a creative boutique within Ogilvy’s global network.
- Benefits: Flexible remote work, exposure to leadership, and a clear freelance contract until January 2026.
- Why this job: Be part of a dynamic team delivering innovative ideas across Europe.
- Qualifications: Experience as an EA, strong organisational skills, and project management capabilities.
- Other info: Inclusive environment that values diversity and offers guaranteed interviews for eligible candidates.
The predicted salary is between 36000 - 60000 £ per year.
Contract Duration: Until end of January 2026
Location: While highly flexible and open to remote talent, we ideally want someone who can join our London office at least two days a week. Remote candidates are encouraged to apply.
We are INGO, a creative boutique within Ogilvy’s global network, seeking a highly organised, proactive, and strategically‑mindful Freelance Executive Assistant & Project Coordinator to support our Chief Commercial Officer, Global Client Lead, and Chief Delivery Officer (EMEA) and broader leadership team.
What You’ll Be Doing
- Provide comprehensive administrative and strategic assistance to senior leadership, managing complex calendars, communications, and presentations.
- Coordinate international travel itineraries, expenses, and logistics for our CCO and other team members across multiple European hubs.
- Act as a liaison between our European offices (Stockholm, Amsterdam, Zurich, Hamburg, Frankfurt, London) to foster collaboration.
- Lead project management of key client initiatives, ensuring deadlines, resources, and communications are aligned.
Who You Are
- Experienced EA supporting C‑suite or senior global leaders, demonstrating discretion and calm under pressure.
- Exceptional organisational and logistics skills, especially for international travel and expense management.
- Strong communicator, building relationships across diverse international teams.
- Project‑management capabilities, able to drive initiatives independently.
- Proactive, resourceful, anticipates needs, solves problems before they arise.
- Tech‑savvy, proficient with office software, communication platforms, and travel booking systems.
Why Join Us
INGO, founded in Stockholm in 2011, has grown into one of the most acclaimed agencies worldwide, now with outposts in Hamburg and Zurich. We combine boutique agility with Ogilvy’s global support, delivering disruptive, cutting‑edge ideas. You’ll gain exposure to senior leadership, contribute to key client successes, and be integral to our international operations, all within a clear freelance contract until end of January 2026.
Equal Opportunity
We are an equal opportunity employer working to create an inclusive environment. We respect all aspects of diversity and encourage you to express your true self. We support applicants needing adjustments and offer a guaranteed interview under the Disability Confident Scheme for eligible candidates.
Executive Assistant - Freelance in City of London employer: Ogilvy UK
Contact Detail:
Ogilvy UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Freelance in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for freelance opportunities. A personal recommendation can go a long way in landing that Executive Assistant role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational prowess and project management experience. Share specific examples of how you've successfully managed complex calendars or coordinated international travel.
✨Tip Number 3
Be proactive! If you see a job posting that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Stay tech-savvy! Brush up on the latest office software and communication platforms. Being proficient in these tools not only boosts your confidence but also makes you a more attractive candidate for the role.
We think you need these skills to ace Executive Assistant - Freelance in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Focus on your organisational skills, project management experience, and how you've supported senior leaders in the past.
Showcase Your Tech Savviness: Since we’re looking for someone who’s tech-savvy, don’t forget to mention any office software or communication platforms you’re proficient in. This will show us that you can hit the ground running!
Highlight Your Proactivity: We love candidates who can anticipate needs and solve problems before they arise. Share specific examples of how you’ve been proactive in previous roles, especially in managing complex calendars or coordinating travel.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to see your application and get you into the process smoothly!
How to prepare for a job interview at Ogilvy UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Project Coordinator. Familiarise yourself with managing complex calendars, coordinating international travel, and supporting senior leadership. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational abilities. Think about times when you successfully managed logistics for international travel or coordinated multiple projects simultaneously. Being able to articulate these experiences will show that you can handle the demands of the role.
✨Communicate Effectively
As a strong communicator, it's essential to convey your ideas clearly during the interview. Practice articulating how you've built relationships across diverse teams in the past. This will demonstrate your ability to foster collaboration, which is key for this position.
✨Be Tech-Savvy
Since the role requires proficiency with office software and communication platforms, be prepared to discuss your tech skills. Mention specific tools you've used for project management or travel booking, and how they helped streamline processes. This will show that you're ready to hit the ground running.