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- Tasks: Provide essential admin support and collaborate with a dynamic global team.
- Company: Join a forward-thinking company that values teamwork and innovation.
- Benefits: Permanent position with opportunities for growth and skill development.
- Other info: Exciting chance to enhance your career in a vibrant work environment.
- Why this job: Be part of a supportive team and make a real difference in client interactions.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 24000 - 28000 £ per year.
Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support team, to provide administrative and secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business. Our Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.
Key Responsibilities
- Typing of correspondence and formatting documentation;
- Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded;
- Keeping business systems up to date;
- Managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents;
- Organising in-house and external meetings along with travel as necessary;
- General printing/scanning and production of Court bundles where necessary;
- To work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business;
- Be proactive in your communication and engagement with fee earners identifying opportunities to support with easing the administrative burden;
- Apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience;
- Mentor and provide training and support to colleagues;
- Support IT and change project implementation through contribution to user acceptance testing, training coordination, system upgrades and process improvements.
Administration Assistant | London, UK employer: Ogier
Contact Detail:
Ogier Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant | London, UK
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administration Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administration tasks. Think about how you can showcase your organisational skills and ability to manage client interactions effectively.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with you. Check out our website for openings that match your vibe. Tailor your approach to show why you’d be a great fit for their team!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration Assistant | London, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience and skills that match the job description, like your ability to manage client interactions and keep systems up to date.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about joining our Global Support team and how your proactive communication style can help ease the administrative burden.
Showcase Your Organisation Skills: Since this role involves a lot of organisation, be sure to mention any experience you have with managing meetings, travel arrangements, or keeping files in order. We love candidates who can demonstrate their ability to stay on top of things!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Ogier
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing client interactions and preparing documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be ready to discuss your organisational skills. Prepare examples of how you've managed multiple tasks or projects in the past. Highlight any tools or systems you’ve used to keep things on track, as this will resonate well with the interviewers.
✨Be Proactive in Your Communication
The job description emphasises proactive communication. Think of instances where you took the initiative to improve processes or assist colleagues. During the interview, express your willingness to engage with fee earners and identify opportunities to ease their administrative burden.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For example, you might be asked how you would handle a last-minute meeting request or manage conflicting priorities. Practise your responses to these types of questions to showcase your critical thinking and adaptability.