At a Glance
- Tasks: Support invoicing processes and drive efficiency in a dynamic finance team.
- Company: Join a progressive firm that values talent and career growth.
- Benefits: Competitive salary, supportive environment, and opportunities for professional development.
- Other info: Collaborative culture with opportunities for personal and professional growth.
- Why this job: Be part of a team that optimises billing processes and enhances client service.
- Qualifications: Experience in billing, preferably in a legal setting, with strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We think that our open and progressive work environment is something to shout about, and we're always looking for talented people who are looking for a platform to build a career. Our latest opportunity is for a Billing Administrator to join our business services department, and be part of our growing team.
Department: Finance
Location: London
Working as part of the Europe & Asia Revenue team, the successful applicant will be responsible for supporting the business with the creation and distribution of invoices. The successful candidate will play a key role in helping drive process efficiencies and optimising the firm's working capital. You will report to the Manager of the Europe & Asia Revenue, based in Luxembourg.
Key Responsibilities- Responsible for the revenue cycle for specified partners including WIP management and production of legal bills from initial creation through to distribution to clients.
- Regular review of WIP balances with fee earners / other members of the Finance team to agree where bills can be raised.
- Providing support to the business for complex billing requirements, including amendments to bills, reversals, write offs and database amendments.
- Act as subject matter expert for billing on the firm's practice management system and seek opportunities to improve utilisation of billing functionality and enhance internal processes.
- Managing billing email inboxes and addressing emails in a timely manner.
- Ensuring queries and escalations are handled correctly and promptly through to appropriate resolution, including handling queried invoices.
- Implementing process improvements for new and existing matters.
- Monitoring changes in invoicing requirements of clients and ensuring adherence to these requirements to support timely payment.
- Liaising with clients to obtain matter/purchase order numbers, where required.
- Collaborating with internal fee earning teams to ensure invoices comply with external counsel guidelines.
- Providing ad‑hoc support to the wider Finance team where required.
- Ensuring WIP comments and forecasting against matters are recorded promptly.
- Prior experience working in a billing role, preferably in a legal environment.
- Basic proficiency in the use of Microsoft Office.
- Experience using Aderant tools and automated workflows.
- Highly diligent with an organised and timely approach to work, ensures attention to detail.
- Able to prioritise multiple matters and meet tight deadlines.
- Excellent client service mentality with a ‘can do, will do’ attitude.
- Effective and respectful communication, both verbally and in writing.
- Ability to work proactively and effectively within a team and with minimal supervision.
- Analytical and logical approach, with a strong sense of initiative.
- Awareness of the importance of the wider commercial environment.
- A team ethos and excellent client service mindset.
Billing Administrator employer: Ogier
Join a dynamic and progressive team in London as a Billing Administrator, where your contributions will directly impact our business services department. We pride ourselves on fostering a collaborative work culture that encourages professional growth and innovation, offering you the chance to enhance your skills while working closely with experienced colleagues. With a focus on process efficiencies and client satisfaction, this role provides a unique opportunity to thrive in a supportive environment that values your input and development.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Administrator
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Ogier. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Billing Administrator
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Ogier.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Ogier's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Ogier
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Ogier.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Ogier will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Ogier employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
