Senior Administrator - Real Estate

At Ogier, we are deeply committed to fostering an open and progressive work environment, where our people-first culture continuously supports and enhances career development. Under the supervision of a senior team member, the successful candidate will work with team members in delivering a range of administration services to a varied portfolio of Real Estate clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe.

Key Responsibilities

• The formation and ongoing administration of various companies, Jersey Property Unit Trusts and Limited Partnerships to facilitate the effective oversight and management of a property portfolio.
• Preparation of minutes, resolutions and correspondence, coordination of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records.
• Processing of payments, reconciliation of payment logs and approvals.
• Production and circulation of client invoices to ensure accurate fee collection alongside timely chasers of debtors.
• Pro-actively identifying and supporting the team with additional responsibilities and administration tasks as required by your manager or clients.
• Assisting with the mentorship of Trainee Administrators alongside the provision of constructive feedback, and identification of any additional training needs, to your direct manager.
• Demonstrating commitment to data integrity and attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and excellent client service.
• Supporting an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency.
• Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience.
• Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing and reporting of suspicious activity or transactions, client due diligence and record keeping.

Skills, Knowledge and Expertise

• 3 - 5 years’ relevant experience in the finance industry. Real Estate experience preferred but not essential.
• Strong academic background, preferably Bachelor’s degree or equivalent. Ideally working towards or holding a professional qualification such as CGI IFA Level 4 or 5.
• Excellent written and verbal communication skills.
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage.
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations.
• Experience working with Jersey structures.
• Responsive and client focused with strong organisational skills and attention to detail.
• Ability to deal with tasks independently and use own initiative.
• Must be committed and driven to achieving excellence for themselves, their clients and their team.