At a Glance
- Tasks: Source suppliers, negotiate prices, and manage office supplies and events.
- Company: Join a dynamic team in a thriving commercial environment.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Collaborative culture with a focus on teamwork and support.
- Why this job: Be the backbone of operations while developing valuable skills in procurement.
- Qualifications: 1 year of experience in administration or procurement and Microsoft Office proficiency.
The predicted salary is between 25000 - 35000 € per year.
Main Purchasing Duties (Building Materials & Maintenance)
- Sourcing new suppliers, sending inquiries and obtaining quotes from various supplier/subcontractors
- Evaluate competing quotes and negotiate with supplier for best prices
- Generate purchase order / delivery instruction
- Co‑ordinate with supplier / site supervisor for delivery
- Servicing contracts and replacement or repair of machines relating to commercial buildings
- Maintaining contracts & coordination with outsourced security and cleaning agencies
Office & Event Support
- Make sure meeting rooms are tidy, set up, and ready with everything needed before a meeting starts.
- Purchase of office & pantry supplies
- Source miscellaneous items ranging from office pantry staples to items for ad‑hoc events
- Help with other simple office or admin tasks when needed.
Job Requirements
- Minimum 1 year of relevant experience in administration or procurement.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Experienced in navigating digital marketplaces like Shopee and Taobao for ad‑hoc sourcing
- Good interpersonal skills and a collaborative approach to teamwork.
Purchasing & Administrative Executive employer: OG PRIVATE LIMITED
As a Purchasing & Administrative Executive, you will thrive in a dynamic work environment that values collaboration and innovation. Our company offers competitive benefits, a supportive culture that encourages professional growth, and the unique advantage of working in a vibrant location that fosters creativity and teamwork. Join us to make a meaningful impact while enjoying a fulfilling career with ample opportunities for development.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing & Administrative Executive
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Purchasing & Administrative Executive role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its suppliers. Show us that you understand their needs and how you can contribute to their success. Tailor your answers to highlight your experience with procurement and administration.
✨Tip Number 3
Practice your negotiation skills! Since you'll be evaluating quotes and negotiating prices, it’s crucial to demonstrate your ability to get the best deals. Role-play with a friend or use online resources to sharpen those skills.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Purchasing & Administrative Executive
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration and procurement. We want to see how your skills match the Purchasing & Administrative Executive role, so don’t be shy about showcasing your expertise!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for us. Mention your experience with sourcing suppliers and negotiating quotes, as well as your proficiency in Microsoft Office.
Show Off Your Interpersonal Skills:We value teamwork, so let your personality shine through! In your application, share examples of how you've collaborated with others in previous roles, especially when coordinating deliveries or managing contracts.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at OG PRIVATE LIMITED
✨Know Your Stuff
Make sure you brush up on your knowledge of purchasing and administrative tasks. Familiarise yourself with the types of building materials and maintenance supplies relevant to the role. Being able to discuss your experience with sourcing suppliers and negotiating quotes will show that you're ready for the job.
✨Show Off Your Tech Skills
Since proficiency in Microsoft Office is a must, be prepared to demonstrate your skills, especially in Excel. You might be asked to analyse data or create a simple report during the interview, so practice using formulas and functions beforehand. Also, mention any experience you have with digital marketplaces like Shopee and Taobao.
✨Be a Team Player
Highlight your interpersonal skills and collaborative approach. Share examples of how you've worked effectively in a team, especially in administrative roles. This could include coordinating with suppliers or working alongside colleagues to ensure smooth operations in the office.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing multiple supplier inquiries or ensuring meeting rooms are set up properly. Think of examples from your past experience where you successfully managed similar tasks, and be ready to explain your thought process.
