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- Tasks: Support the finance team by processing invoices and managing supplier relationships.
- Company: Established organisation with a supportive and structured finance team.
- Benefits: Salary of £27,000, fixed weekday hours, and potential for permanent employment.
- Other info: Equal opportunities employer valuing diversity and inclusion.
- Why this job: Gain valuable experience in finance while contributing to efficient operations.
- Qualifications: Experience in Accounts Payable or Finance Support roles preferred.
The predicted salary is between 27000 - 27000 £ per year.
An established organisation is seeking a Temporary Accounts Payable Assistant to join its Finance team based in Livingston. This role is offered initially on a temporary basis, with the possibility to become permanent for the right person. You will support the wider finance function, ensuring the accurate and timely processing of the accounts payable function, with a particular focus on supplier and subcontractor invoices.
The Role
You will play an important role in maintaining the purchase ledger, managing supplier relationships, and supporting cash flow and reporting through accurate financial records. Working closely with internal departments and external stakeholders, you will help ensure efficient day-to-day financial operations.
Key Responsibilities
- Process and post supplier and subcontractor invoices accurately and in a timely manner
- Prepare, reconcile, and maintain supplier statements and ledger accounts
- Manage the accounts payable inbox and associated communications
- Liaise with suppliers and subcontractors to ensure timely settlement of invoices
- Coordinate with suppliers and internal departments to resolve invoice discrepancies and account queries
- Respond to internal and external queries relating to invoices, payments, and account status
- Maintain accurate and up-to-date accounts payable records
- Ensure compliance with internal controls, audit requirements, and financial policies
- Support finance audits and provide ad hoc assistance across the wider finance team as required
Skills and Experience Required
- Previous experience in an Accounts Payable, Purchase Ledger, or Finance Support role
- Experience working with subcontractors and Construction Industry Scheme knowledge is highly desirable
- Ability to work independently while contributing effectively within a team environment
- Strong communication skills with a professional and supplier-focused approach
- Excellent organisational, analytical, and problem-solving skills
- Experience taking ownership of key finance processes
- Knowledge of payment processing tools and best practice
What's on Offer
- Temporary position with a view to possible permanent employment
- Salary of £27,000
- Fixed weekday working hours with a choice of 8:00am-4:00pm or 9:00am-5:00pm
- Opportunity to gain experience within a supportive and structured finance team
Office Angels is an equal‑opportunities employer and a UK Equal Opportunities Employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. All applicants are considered equitably and free from bias.
Accounts Payable Assistant in Livingston employer: Office Angles UK
Contact Detail:
Office Angles UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about accounts payable roles. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of supplier relationships and invoice processing. We recommend practising common interview questions related to accounts payable to show you’re ready to hit the ground running.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that Accounts Payable Assistant role. We make it easy for you to showcase your skills and experience directly to the hiring team!
We think you need these skills to ace Accounts Payable Assistant in Livingston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight relevant experience, especially in processing invoices and managing supplier relationships. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our finance team. Be sure to mention any specific experience with subcontractors or the Construction Industry Scheme, as that’s a big plus for us.
Show Off Your Communication Skills: Since this role involves liaising with suppliers and internal departments, make sure to showcase your strong communication skills in your application. We love candidates who can convey information clearly and professionally!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Office Angles UK
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and financial terminology. Be ready to discuss your previous experience with supplier invoices and how you’ve managed discrepancies in the past. This shows you’re not just familiar with the role, but you can also bring valuable insights.
✨Showcase Your Communication Skills
Since this role involves liaising with suppliers and internal teams, practice articulating how you handle communications. Prepare examples of how you've resolved issues or improved relationships with suppliers. This will demonstrate your professional approach and problem-solving abilities.
✨Be Organised and Detail-Oriented
Bring a notebook or digital device to jot down important points during the interview. Highlight your organisational skills by discussing how you maintain accurate records and manage multiple tasks. This is crucial for the accounts payable function, so make it clear that you excel in this area.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s finance processes or team dynamics. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values. It’s a win-win!