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- Tasks: Support Directors with diary management, travel arrangements, and office administration.
- Company: Join an award-winning company in Hythe, known for its dynamic and close-knit team culture.
- Benefits: Enjoy free parking, a friendly work environment, and opportunities for personal development.
- Why this job: Be part of a creative team where your ideas are valued and contribute to a positive office culture.
- Qualifications: Previous PA/EA experience and good Microsoft Office skills are essential; Adobe Creative Suite knowledge is a plus.
- Other info: Start ASAP; flexible, proactive candidates with a positive attitude will thrive here.
The predicted salary is between 21600 - 25200 £ per year.
Office Angels are extremely proud to be recruiting exclusively for an incredible, award winning company in Hythe, in their search for a Front of House Coordinator & PA.
Please find all the details below:
Job title: Front of House Coordinator & PA.
Location: Hythe, Kent. This position is office based, there is free parking available, within walking distance from the office.
Salary: £27,000 – £30,000 DOE
Start date: Please note our client would like someone to start working for them ASAP
Hours: Monday – Friday, 9am – 5:30pm with 1 hour lunch break unpaid
The team: You\’ll be working as part of the dedicated and hard-working administration team. You\’ll lend a hand to ad-hoc administration and support duties as well as supporting the Directors with their diaries and events. They\’re a dynamic, close-knit team, your fresh ideas and creativity are welcomed.
Your responsibilities would be:
PA duties:
- Screening calls and taking detailed messages
- Being the primary contact for diary management for 2 Directors, including liaison with clients, consultants and other third parties
- Organising travel and preparing travel itineraries
- Preparing correspondence
- Assisting the Directors with ad-hoc duties to support the smooth running of the office
- Working with the team to aid collating, logging in, uploading, and filing information for issue
- Overseeing the management of meeting rooms and preparation for upcoming meetings
- Facilitating internal audits to ensure full compliance with internal Quality Assurance procedures, making recommendations where necessary
- Arranging Training & coordinating CPD\’s for office staff
- Overseeing all cleaning, facilities, security and fire extinguisher contracts and procedures
- Assisting with keeping risk assessments reviewed and up to date
- Coordinating welfare group activities such as organising Christmas parties and events.
Front of House duties:
- Acting as the first point of contact for visitors and clients
- Booking and organising couriers
- Ensuring stationary, studio and kitchen supplies are consistently monitored and ordered
- Ensuring the office is tidy and presentable
- Assisting with facilities management and liaising with contractors and external teams
- Induction support for new hires and work placements
- First Aider (training provided)
- Fire Warden (training provided)
You\’ll be the ideal candidate for this role is you have the following:
- Previous experience within a PA/EA role is essential
- Good working knowledge of Microsoft Office (Outlook, Word & Excel)
- An excellent telephone manner and effective in answering queries and completing tasks
- Ability to recognise and handle confidential information with sensitivity
- Adobe Creative Suite programmes would be highly beneficial
- Excellent communication skills, both verbal and written
- A flexible and proactive mindset
- The ability to work well in a team but also independently, acting on intuition and ensuring daily office duties are well supported
- A friendly personable approach in order to promote a positive, friendly and productive office culture to maximise staff happiness and morale
Next steps:
If you\’re a PA who is proactive, highly organised with a positive can-do attitude then this is the perfect opportunity for you, please apply today!
Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100* voucher of your choice! Terms apply*
Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on 01233 611780 ASAP or within 24 hours to discuss the position in further detail with Emma (Senior Candidate Consultant) or Nicola (Executive Permanent Consultant).
We look forward to your application.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone\’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
To speak to a recruitment expert please contact Nicola Hamley
Front Of House Coordinator/PA | £30k employer: Office Angles UK
Contact Detail:
Office Angles UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front Of House Coordinator/PA | £30k
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation you're applying to. Since this role involves being the first point of contact, showcasing your understanding of their ethos during any interactions can set you apart.
✨Tip Number 2
Practice your communication skills, especially your telephone manner. As you'll be handling calls and queries, demonstrating a friendly and professional tone in mock scenarios can help you feel more confident during the actual interview.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Think of specific examples where you successfully coordinated events or managed diaries, as these will resonate well with the responsibilities outlined in the job description.
✨Tip Number 4
If you have experience with Adobe Creative Suite, be ready to highlight this during your discussions. Even if it's not a primary requirement, showing that you can bring additional skills to the table can make you a more attractive candidate.
We think you need these skills to ace Front Of House Coordinator/PA | £30k
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in PA or EA roles. Emphasise your skills in diary management, communication, and any experience with Microsoft Office and Adobe Creative Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and organisational skills. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Soft Skills: In your application, emphasise your excellent telephone manner, ability to handle confidential information, and your friendly approach. These soft skills are crucial for the Front of House Coordinator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Office Angles UK
✨Showcase Your Organisational Skills
As a Front of House Coordinator and PA, your ability to stay organised is crucial. Be prepared to discuss specific examples from your past roles where you successfully managed multiple tasks or projects simultaneously.
✨Demonstrate Excellent Communication
Since you'll be the first point of contact for visitors and clients, it's important to convey your strong communication skills. Practice articulating your thoughts clearly and confidently, and be ready to answer questions about how you handle difficult conversations.
✨Familiarise Yourself with the Company Culture
Research the company and its values before the interview. Understanding their culture will help you tailor your responses and show that you're a good fit for their dynamic team. Mention any ideas you have that could contribute positively to their work environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially in high-pressure situations. Think of scenarios where you've had to manage conflicts or unexpected challenges, and be ready to explain how you handled them effectively.
