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- Tasks: Support the General Manager with admin tasks, meeting minutes, and recruitment processes.
- Company: Join a dynamic supplier in Maldon, known for its supportive work culture.
- Benefits: Enjoy 24 days of annual leave, a pension scheme, and more perks!
- Why this job: Be the backbone of a vibrant team and make a real impact every day.
- Qualifications: Previous PA experience, excellent communication skills, and proficiency in Microsoft Office required.
- Other info: Must drive and have access to a vehicle due to location.
The predicted salary is between 28800 - 43200 £ per year.
PA to General Manager
Salary negotiable
Maldon, Essex
Monday-Friday, 8am-5pm
Benefits: 24 Days Annual Leave (plus bank holidays), company pension scheme, and more!
Please note: You must drive and have access to a vehicle due to the location of the business.
Are you ready to take your career to the next level? We are thrilled to partner with a fantastic supplier in Maldon who is on the hunt for an enthusiastic and organised PA to join their dynamic team! If you have previous PA experience and a passion for providing exceptional support, this is the perfect opportunity for you!
Your Role:
As the PA to the General Service Manager, you will be the backbone of the administrative team, ensuring everything runs smoothly. Your responsibilities will include:
- Providing administrative support for memos, letters, and emails.
- Taking minutes at meetings to keep everyone on track.
- Overseeing the recruitment process for Service Apprentices across all branches, collaborating with HR and Service Managers.
- Maintaining the portals and Web Academy with updates related to staff and other manufacturer platforms.
- Fostering superior communication among branch Service Managers and Service Administrators while offering support as needed.
- Preparing letters and mail merge documents when required.
- Organising courses, travel, and hotel arrangements for the General Service Manager and service staff.
- Keeping in-house training records updated in conjunction with the HR department.
- Assisting the warranty team as necessary.
- Ensuring the General Service Manager\’s online calendar is up-to-date and booking interviews/meetings when appropriate.
What We\’re Looking For:
- Excellent communication skills with a diplomatic approach to dealing with customers and managers.
- A friendly and professional telephone manner.
- Proven experience in a similar role, including minute-taking and administrative support.
- Exceptional organisational skills with the ability to multitask efficiently.
- A calm demeanour under pressure and the ability to adapt to changing priorities.
- A flexible and approachable attitude.
- Self-motivated and able to collaborate effectively with others.
- Discretion in handling confidential matters.
- Proficiency in Excel, Word, and PowerPoint.
- Strong attention to detail and a professional appearance.
You will become an integral part of a supportive and energetic work environment where your contributions are valued. With a competitive salary and excellent benefits, including generous annual leave, this is your chance to shine!
Are you ready to embark on this exciting journey? If you\’re passionate about providing top-notch support and are eager to contribute to a vibrant team, we want to hear from you!
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PA to General Manager employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to General Manager
✨Tip Number 1
Make sure to highlight your previous PA experience during the interview. Be ready to discuss specific examples of how you've provided exceptional support in past roles, especially in administrative tasks like minute-taking and managing calendars.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or plan for the General Service Manager. This will show your proactive approach and ability to manage multiple tasks efficiently.
✨Tip Number 3
Familiarise yourself with the company’s values and culture. During the interview, express how your flexible and approachable attitude aligns with their dynamic team environment.
✨Tip Number 4
Since the role requires excellent communication skills, practice articulating your thoughts clearly and confidently. Consider role-playing common scenarios you might encounter as a PA to prepare for potential questions.
We think you need these skills to ace PA to General Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous PA experience and relevant skills. Emphasize your organizational abilities, communication skills, and any specific software proficiency like Excel, Word, and PowerPoint.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your experience aligns with the responsibilities listed in the job description, such as minute-taking and administrative support.
Highlight Relevant Experience: In your application, focus on specific examples from your past roles that demonstrate your ability to multitask, manage calendars, and handle confidential information with discretion.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Office Angels
✨Showcase Your Communication Skills
Since excellent communication is key for this role, be prepared to demonstrate your ability to communicate clearly and diplomatically. Practice answering questions in a friendly and professional manner, and consider sharing examples of how you've effectively communicated in previous roles.
✨Highlight Your Organisational Abilities
This position requires exceptional organisational skills. Be ready to discuss specific instances where you successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Minute-Taking Scenarios
As minute-taking is part of the job, it might be helpful to practice summarising meetings or discussions. You could even bring a sample of minutes you've taken in the past to showcase your attention to detail and ability to capture important information accurately.
✨Demonstrate Flexibility and Adaptability
The job description mentions the need for a calm demeanour under pressure and adaptability to changing priorities. Think of examples from your past experiences where you had to adjust quickly to new situations or handle unexpected challenges, and be ready to share those stories.
