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- Tasks: Support a retired businessman with admin, travel, and financial tasks while working remotely.
- Company: Join Office Angels, a leading recruitment agency dedicated to connecting talent with opportunities.
- Benefits: Enjoy remote work flexibility and the chance to manage exciting events and travel plans.
- Why this job: This role offers a unique blend of personal and professional tasks in a dynamic environment.
- Qualifications: Looking for a commercially astute individual with strong organizational and administrative skills.
- Other info: Immediate start available; weekly visits to Wimbledon required.
The predicted salary is between 36000 - 60000 £ per year.
A fantastic opportunity has just arisen, my client is looking for an exceptional PA/Administrator.
Predominantly Remote, with weekly visits to his home in Wimbledon, to discuss workload
Immediate Start.
Great role, working for a retired business man, to support him with his busy lifestyle, of entertaining, travel, supporting the admin side of his financial affairs, to include such things as School Fees, investments, family budgeting.
PA – Operations
- IT Support
- Work as point of contact between the IT provider and Client to resolve any technical issues.
- PERSONAL
- Microsoft Tasks (“To Do”) – is used to coordinate tasks across Business and Personal domains.
Management of Trust – Administrating
- Documents saved to SharePoint management of Sharepoint Files
- QNUPS
- Offshore pension fund administered by Cavendish Guernsey
- Portfolio of marketable securities managed by Investec
- Investec portal for information purposes
- Investment returns reviewed with directors monthly from schedule utilising information from Investec
- Documents saved to SharePoint.
- Living expenses
- Monthly/yearly budget and cashflow prepared
- Actual compared to Budget and variances discussed
- Cashflow monitored and requests made from Investment funds as required
- Administration of DD
- Administration of School fees
- Administration of family maintenance payments
- Administration of all personal payments (car, ad hoc requested payments)
Private rental property – Apartment Belgravia (due to be sold)
-
- Liaison with rental and sale agents
- Liaison with legal on sale.
Private Foreign Property
-
- Administration of costs and services for private Portuguese property.
- Liaise with Portuguese managing agents.
Personal Assistant
-
- Manage SharePoint for all entities and ensure consistency of filing protocol
- Monitor emails and notify of any priority emails and deal with any emails as required
- Manage calendar ensuring all key dates are entered with no conflicts
- Manage contacts and ensure all new relationships are added or updated as required
- Draft or compose personal correspondence including transcribe dictation when required
- Manage personal tax filing with Menzies accountants
- Manage all passwords for online accounts and ensure records are up to date in spreadsheet and contacts
- Family
- Download son's school reports and update comparison spreadsheet
- Keep 'care schedule' up to date
- Keep Blood test comparison spreadsheet up to date.
- Events & Travel
- Manage hotel bookings (e.g. for Hong Kong Sevens)
- Manage hotel bookings in Eastbourne Grand Hotel (school visits)
- Book and manage annual Christmas party event for Friends
- Book trips (air & car transport) – principally Portugal
- Book and manage ad hoc events for Client and friends.
Desired Skills and Experience
Commercially Astute, PA/Administrator, to support a retired businessman and his Business Partner, with various, admin, orgainsing, financials, events and travel arrangements
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Immediate Start Private PA/Administrator employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Immediate Start Private PA/Administrator
✨Tip Number 1
Familiarize yourself with SharePoint and Microsoft Tasks, as these tools are essential for managing documents and coordinating tasks in this role. Being proficient in these applications will demonstrate your readiness to handle the administrative responsibilities.
✨Tip Number 2
Highlight any experience you have in managing personal finances or budgets. Since this position involves overseeing school fees, investments, and family budgeting, showcasing your financial acumen will make you a strong candidate.
✨Tip Number 3
Emphasize your organizational skills and ability to manage multiple tasks simultaneously. The role requires juggling various responsibilities, from travel arrangements to event planning, so demonstrating your multitasking abilities is key.
✨Tip Number 4
If you have experience working with high-profile clients or in a similar PA role, make sure to mention it. This will show that you understand the nuances of supporting a busy individual and can maintain discretion and professionalism.
We think you need these skills to ace Immediate Start Private PA/Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the specific responsibilities and skills required for the PA/Administrator position, especially the importance of managing both personal and business tasks.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the job requirements. Emphasize your organizational skills, experience with financial administration, and any IT support roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention your ability to manage multiple tasks, your experience with SharePoint, and your understanding of financial management, as these are key aspects of the job.
Highlight Relevant Skills: In your application, make sure to highlight skills such as commercial acumen, attention to detail, and proficiency in Microsoft Tasks. These will demonstrate your capability to handle the diverse responsibilities outlined in the job description.
How to prepare for a job interview at Office Angels
✨Showcase Your Organizational Skills
As a PA/Administrator, your ability to manage tasks and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organized events or managed multiple responsibilities in the past.
✨Demonstrate Financial Acumen
Since the role involves managing budgets and financial affairs, highlight any experience you have with financial management, budgeting, or working with financial documents. This will show that you understand the importance of these tasks.
✨Familiarize Yourself with SharePoint
The job requires managing documents on SharePoint. If you have experience with this platform, be sure to mention it. If not, do some research beforehand to understand its functionalities and how it can be used effectively.
✨Prepare for IT Support Questions
You'll be acting as a point of contact for IT issues. Brush up on basic IT troubleshooting skills and be ready to discuss how you've handled technical problems in previous roles.
