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- Tasks: Support Directors with diary management, travel arrangements, and office administration.
- Company: Join an award-winning company in Hythe, known for its dynamic and close-knit team culture.
- Benefits: Enjoy free parking, a friendly work environment, and opportunities for personal development.
- Why this job: Be part of a creative team where your ideas are valued and contribute to a positive office culture.
- Qualifications: Previous PA/EA experience and good Microsoft Office skills are essential; Adobe Creative Suite knowledge is a plus.
- Other info: Immediate start available; refer a friend and earn a £100 voucher!
The predicted salary is between 22000 - 26000 £ per year.
Office Angels are extremely proud to be recruiting exclusively for an incredible, award winning company in Hythe, in their search for a Front of House Coordinator & PA. Please find all the details below:
Location: Hythe, Kent. This position is office based, there is free parking available, within walking distance from the office.
Salary: £26,000 - £29,000 DOE
Start date: Please note our client would like someone to start working for them w/c 14th July 2025 for a two-week training period and handover.
Hours: Monday - Friday, 9am - 5:30pm with 1 hour lunch break unpaid.
The team: You will be working as part of the dedicated and hard-working administration team. You will lend a hand to ad-hoc administration and support duties as well as supporting the Directors with their diaries and events. They are a dynamic, close-knit team, your fresh ideas and creativity are welcomed.
Your responsibilities would be:
- PA duties:
- Screening calls and taking detailed messages
- Being the primary contact for diary management for 2 Directors, including liaison with clients, consultants and other third parties
- Organising travel and preparing travel itineraries
- Preparing correspondence
- Assisting the Directors with ad-hoc duties to support the smooth running of the office
- Working with the team to aid collating, logging in, uploading, and filing information for issue
- Overseeing the management of meeting rooms and preparation for upcoming meetings
- Facilitating internal audits to ensure full compliance with internal Quality Assurance procedures, making recommendations where necessary
- Arranging Training & coordinating CPD's for office staff
- Overseeing all cleaning, facilities, security and fire extinguisher contracts and procedures
- Assisting with keeping risk assessments reviewed and up to date
- Coordinating welfare group activities such as organising Christmas parties and events.
- Acting as the first point of contact for visitors and clients
- Booking and organising couriers
- Ensuring stationary, studio and kitchen supplies are consistently monitored and ordered
- Ensuring the office is tidy and presentable
- Assisting with facilities management and liaising with contractors and external teams
- Induction support for new hires and work placements
- First Aider (training provided)
- Fire Warden (training provided)
You will be the ideal candidate for this role if you have the following:
- Previous experience within a PA/EA role is essential
- Good working knowledge of Microsoft Office (Outlook, Word & Excel)
- An excellent telephone manner and effective in answering queries and completing tasks
- Ability to recognise and handle confidential information with sensitivity
- Adobe Creative Suite programmes would be highly beneficial
- Excellent communication skills, both verbal and written
- A flexible and proactive mindset
- The ability to work well in a team but also independently, acting on intuition and ensuring daily office duties are well supported
- A friendly personable approach in order to promote a positive, friendly and productive office culture to maximise staff happiness and morale
Next steps: If you are a PA who is proactive, highly organised with a positive can-do attitude then this is the perfect opportunity for you, please apply today!
Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100 voucher of your choice! Terms apply.
Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us ASAP or within 24 hours to discuss the position in further detail.
We look forward to your application.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.
If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Locations
Front of House Coordinator & PA *Immediate start employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front of House Coordinator & PA *Immediate start
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation in Hythe. Understanding their ethos will help you align your approach during interviews and demonstrate that you're a great fit for their close-knit team.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Outlook, Word, and Excel. Being proficient in these tools is crucial for a Front of House Coordinator & PA role, and showcasing your expertise can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous experience in PA or EA roles. Be ready to share specific examples of how you've successfully managed diaries, organised travel, or handled confidential information, as these are key responsibilities in this position.
✨Tip Number 4
Demonstrate your proactive mindset by thinking of ways you could contribute to the team beyond the basic job description. Whether it's suggesting new ideas for office events or improvements in processes, showing initiative can impress your potential employers.
We think you need these skills to ace Front of House Coordinator & PA *Immediate start
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA or EA roles. Emphasise your skills in diary management, communication, and any specific software knowledge, such as Microsoft Office and Adobe Creative Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and organisational skills. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Soft Skills: In your application, emphasise your excellent telephone manner, ability to handle confidential information, and your friendly approach. These soft skills are crucial for the Front of House Coordinator role.
Follow Up: After submitting your application, consider following up with a polite email to express your continued interest in the position. This shows initiative and enthusiasm for the role.
How to prepare for a job interview at Office Angels
✨Showcase Your PA Experience
Make sure to highlight your previous experience in a PA or EA role during the interview. Be prepared to discuss specific examples of how you've managed diaries, organised travel, and supported senior staff in your past positions.
✨Demonstrate Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might be asked to handle a mock phone call or respond to queries, so be ready to showcase your telephone manner and ability to handle confidential information.
✨Familiarise Yourself with Microsoft Office
As good working knowledge of Microsoft Office is essential, brush up on your skills in Outlook, Word, and Excel. You may be asked to complete a task using these tools, so being comfortable with them will give you an edge.
✨Emphasise Teamwork and Flexibility
This role requires a friendly and proactive approach, so be prepared to discuss how you work well in a team and adapt to changing situations. Share examples of how you've contributed to a positive office culture in your previous roles.
