At a Glance
- Tasks: Support top executives by managing diaries, coordinating travel, and facilitating communication.
- Company: Join a global investment management firm in the heart of Mayfair.
- Benefits: Enjoy a competitive salary, professional development, and a supportive work environment.
- Other info: Diverse and inclusive workplace that values your contributions.
- Why this job: Be part of a vibrant team and make a real impact in the finance sector.
- Qualifications: 8+ years of experience as an Executive Assistant with strong IT and communication skills.
Are you a dynamic and proactive Executive Assistant with a flair for organisation and a passion for supporting top executives? If so, we have an exciting opportunity for you to join our client in the finance industry! We are looking for an experienced Executive Assistant to provide exceptional support to the Senior Managing Director and Managing Director of this Global Investment Management Firm.
Why Join Us?
- Be part of a vibrant team in a fast-paced finance environment!
- Enjoy a role that offers variety and challenge.
- Contribute to the success of two key leaders in the organisation!
Key Responsibilities:
- Manage Diaries: Keep the Senior MD and MD's calendars up to date, scheduling meetings and appointments efficiently.
- Travel Coordination: Book travel arrangements online via Concur and organise transport as needed.
- Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
- Meetings & Events: Organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
- Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
- Expense Management: Submit expenses promptly and accurately.
- Reception Duties: Cover reception when needed, ensuring a welcoming environment.
- 24/7 Availability: Be on call to support the executives, with sensible hours.
- Errand Running: Assist with errands to support the team as necessary.
What We're Looking For:
- Experience: A minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
- IT Skills: Proficiency in MS Word, Outlook, Excel, and Teams is essential.
- Communication Skills: Strong verbal and written communication skills, with a professional and polite demeanour.
- Discretion & Confidentiality: You must handle sensitive information with the utmost discretion.
- Team Player: Ability to work collaboratively, contributing positively to the team dynamic.
- Cyber Awareness: Diligent in the use of IT, with a keen awareness of cybersecurity best practises, especially against phishing and social engineering attacks.
What's In It For You?
- Competitive salary and benefits package.
- Opportunities for professional development and growth within the finance sector.
- A supportive work environment that values your contributions.
If you are an enthusiastic, detail-oriented individual who thrives in a fast-paced, executive environment, we would love to hear from you! Join us in making a significant impact and take your career to the next level.
Apply Now! Send your CV and a brief cover letter outlining your relevant experience to (url removed). Don't miss out on this fantastic opportunity to work with our client in the finance industry!
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