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For Companies At a Glance
- Tasks: Support a dynamic team by managing schedules, communications, and project invoicing.
- Company: Join Office Angels, a leading employment agency dedicated to inclusivity and opportunity.
- Benefits: Enjoy a competitive salary, supportive work culture, and opportunities for professional growth.
- Why this job: Be a key player in a collaborative environment that values your skills and contributions.
- Qualifications: Intermediate Microsoft Office skills and previous senior-level experience are essential.
- Other info: Flexible working hours and a commitment to diversity make this role unique.
The predicted salary is between 23000 - 26000 £ per year.
Job Description
Position: Senior Team Administrator
Salary: 27,000 – 30,000 (depending on experience)
Hours: 9:00 AM – 5:30 PM
Location: Glasgow City Centre
About the Role:
Office Angels are seeking a skilled Senior Team Administrator to support our client's team. The successful candidate will play a crucial role in coordinating tasks and ensuring smooth communication within the team.
Key Responsibilities:
- Provide secretarial support to Partners and Project Managers.
- Manage diaries, schedule meetings, and handle calls.
- Arrange travel and accommodation.
- Book meeting rooms and video conferencing facilities.
- Prepare and manage fee forecasts and invoices.
- Maintain project invoicing schedules and process sub-consultant invoices.
- Liaise with the Accounts team and handle debtors reports.
- Assist with typing agendas, minutes, and reports.
- Maintain office systems and data management.
Key Skills:
- Intermediate Microsoft Office skills, specifically Outlook and Excel.
- Excellent written and verbal communication skills.
- Flexible and adaptable to change.
- Minute taking.
- Adobe InDesign (desirable).
- Ability to make decisions and solve issues.
- Previous experience working at a senior level.
In this role you will be supporting the wider team and as such you will play a pivotal part in the organisation. Therefore, it is crucial that you are able to work under pressure calmly and be able to build strong relationships whilst maintaining discretion at all times.
If you have any questions regarding this position please call us on 0141 226 4041.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Senior Team Administrator employer: Office Angels Limited
Contact Detail:
Office Angels Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Team Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Outlook and Excel. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed multiple tasks or projects in previous roles. Highlighting your ability to work under pressure and maintain strong relationships will resonate well with the hiring team.
✨Tip Number 3
Research the company culture and values of Office Angels. Understanding their commitment to inclusivity and support can help you tailor your responses in the interview, showing that you align with their ethos.
✨Tip Number 4
Practice your minute-taking skills before the interview. Being able to discuss your experience with this task confidently will demonstrate your readiness for the role and your attention to detail.
We think you need these skills to ace Senior Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the key responsibilities of the Senior Team Administrator role. Emphasise your secretarial support skills, diary management, and any previous experience at a senior level.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and adaptability. Mention specific examples of how you've successfully managed tasks under pressure and built strong relationships in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office, particularly Outlook and Excel. If you have experience with Adobe InDesign, be sure to mention it as it's listed as desirable.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Office Angels Limited
✨Showcase Your Organisational Skills
As a Senior Team Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully coordinated schedules, managed diaries, or organised meetings in previous roles.
✨Highlight Communication Proficiency
Excellent written and verbal communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with team members, clients, or stakeholders, and provide specific instances where your communication made a difference.
✨Demonstrate Flexibility and Adaptability
The job requires someone who can handle change calmly. Think of situations where you had to adapt quickly to new challenges or changes in the workplace, and be prepared to share these experiences during the interview.
✨Familiarise Yourself with Relevant Software
Intermediate Microsoft Office skills are essential, especially in Outlook and Excel. Brush up on these applications before the interview, and if you have experience with Adobe InDesign, be sure to mention it as it's a desirable skill for the role.
