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- Tasks: Join us as a Finance Administrator, managing payments and supporting office operations.
- Company: Office Angels is a dynamic employment agency dedicated to creating inclusive workplaces.
- Benefits: Enjoy flexible part-time hours and the chance to gain valuable finance experience.
- Why this job: Perfect for finance enthusiasts wanting to make an impact in a supportive team environment.
- Qualifications: Attention to detail, communication skills, and a proactive attitude are essential.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
Job Description
Finance Administrator
Location: South West Edinburgh
Contract Details: Permanent, Part Time in
Our client is seeking a proactive and detail-oriented Finance & Administrative Assistant to join their team. This role is ideal for someone with a keen interest in finance and a proactive approach to supporting wider business operations.
Finance Support
- Manage daily payment data downloads
- Prepare and process weekly banking payments
- Reconcile monthly credit card transactions to ensure accuracy and compliance.
- Support the maintenance of the Purchase Ledger, including invoice processing and supplier queries.
- Provide general assistance to Finance Officers with routine and ad hoc financial tasks.
Reception Duties
- Handle incoming calls for the Corporate Services Team and CEO
- Greet and assist visitors in the reception area
- Maintain visitor logs and staff sign-out records.
- Keep reception and interview areas tidy
- Manage incoming and outgoing mail in line with office procedures.
Office Administration
- Provide administrative support across departments as needed.
- Take minutes for monthly team and all-staff meetings, ensuring accurate documentation and timely distribution.
Health & Safety
- Assist with weekly fire safety checks and maintain accurate records of all tests conducted.
Customer & Stakeholder Engagement
- Support the Corporate Services Administrator in managing and updating the Association's social media channels.
- Assist in gathering information to respond to initial customer enquiries and complaints, following the Association's Complaints Procedure.
- Help promote the Association's work to relevant stakeholders, supporting engagement efforts aligned with organisational goals.
What You'll Need:
- Strong attention to detail and accuracy, particularly in financial data handling and reconciliation.
- Experience or confidence working with payment systems and purchase ledger processes.
- Excellent communication skills for handling reception duties and stakeholder engagement.
- Good organisational skills with the ability to manage multiple administrative tasks efficiently.
- Ability to work collaboratively across teams and respond flexibly to changing priorities.
This vacancy is being advertised on behalf of Office Angels who are operating as an employment
agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to edinburgh@office-angels.com. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Part Time Finance Administration employer: Office Angels Limited
Contact Detail:
Office Angels Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Finance Administration
✨Tip Number 1
Familiarise yourself with common finance software and tools that are often used in finance administration roles. Being able to demonstrate your proficiency in these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare to discuss your experience with payment systems and purchase ledger processes. Think of specific examples where you've successfully managed financial data or resolved discrepancies, as this will showcase your attention to detail.
✨Tip Number 3
Practice your communication skills, especially for handling reception duties. You might be asked how you would manage difficult customer interactions, so having a few strategies ready can help you feel more confident.
✨Tip Number 4
Show your enthusiasm for the role by researching the company and its values. Be prepared to discuss how your personal values align with theirs, particularly in relation to stakeholder engagement and community involvement.
We think you need these skills to ace Part Time Finance Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Emphasise your attention to detail, communication skills, and any specific experience with payment systems or purchase ledgers.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the job requirements, particularly your proactive approach and ability to manage multiple tasks efficiently.
Showcase Relevant Skills: When detailing your experience, focus on skills that are crucial for this position, such as financial data handling, reconciliation, and customer engagement. Use specific examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a finance administration role.
How to prepare for a job interview at Office Angels Limited
✨Showcase Your Attention to Detail
As a Finance Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Financial Knowledge
Brush up on basic financial concepts and terminology relevant to the role. You might be asked about payment systems or purchase ledger processes, so showing confidence in these areas will impress your interviewers.
✨Prepare for Reception Duties
Since you'll be handling reception duties, practice your communication skills. Think of scenarios where you might need to greet visitors or handle calls, and prepare responses that reflect professionalism and friendliness.
✨Highlight Your Organisational Skills
The role requires managing multiple tasks efficiently. Be ready to share how you prioritise tasks and stay organised, perhaps by discussing tools or methods you use to keep track of your workload.
