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For Companies At a Glance
- Tasks: Provide high-quality administrative support and ensure smooth operations.
- Company: Join a leading professional services firm in Edinburgh, known for collaboration and growth.
- Benefits: Enjoy a competitive salary, supportive environment, and opportunities for personal development.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: Exceptional organisation, strong communication skills, and prior admin experience required.
- Other info: This is a 12-month fixed-term contract covering maternity leave.
The predicted salary is between 22000 - 33000 £ per year.
Operations Administration Support (Maternity Cover) - Edinburgh City Centre
£27,500 | 12-Month Fixed-Term Contract | Full-Time
Are you an exceptionally organised professional with a talent for delivering outstanding support? Do you thrive in a fast-paced, people-focused environment? Our client, a leading professional services firm, is looking for dedicated Operations Administration Support to cover maternity leave. Based in Edinburgh, this role offers a competitive salary of £27,500 and the chance to be part of a team that truly values collaboration, excellence, and personal growth.
About the Team
Joining the Operational Support Services team, you will be part of a tight-knit, highly skilled group that thrives on collaboration and efficiency. If you’re detail-oriented, proactive, and take pride in delivering first-class support, this is your opportunity to shine.
The Role: What You’ll Be Doing
- Document Management & Preparation - Create and format letters, reports, proposals, and presentations to a high standard, ensuring accuracy and brand consistency.
- Digital Document Signing - Oversee the signing of financial statements via Docusign.
- Compliance & Onboarding - Conduct Anti-Money Laundering (AML) checks for new clients.
- Expense & Mileage Processing - Assist with the submission and tracking of claims.
- Front-of-House & Administrative Support - Manage mail, greet clients, and coordinate office activities.
- Diary & Meeting Coordination - Support internal teams by scheduling and organising meetings.
- Audio Transcription - Occasionally transcribe dictated notes with accuracy.
- Efficiency Improvements - Work alongside the Operational Support Team on projects to streamline processes.
What We’re Looking For
- Exceptional Organisation & Attention to Detail - You can juggle multiple tasks while maintaining accuracy.
- Strong Communication Skills - Both written and verbal, with the ability to engage with stakeholders confidently.
- Tech-Savviness - Proficient in Microsoft Word, PowerPoint, and Excel; experience with Outlook and Teams is a bonus.
- Proactive Problem Solver - You take initiative, think ahead, and adapt to changing priorities.
- Experience in Administration/Support - Prior experience in document processing is essential, ideally within a professional services environment.
Why Join?
- Collaborative & Inclusive Culture - Be part of a team that values people and fosters professional growth.
- Opportunity to Make an Impact - Your ideas and contributions will be valued in a dynamic workplace.
- Supportive Environment - Work alongside professionals who are dedicated to excellence.
Ready to take the next step in your career? Apply today and be part of something great!
Operations Administrator Support - Maternity Leave Cover employer: Office Angels Limited
Contact Detail:
Office Angels Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator Support - Maternity Leave Cover
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as Docusign and Microsoft Office applications. Being able to demonstrate your proficiency in these tools during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This will help you convey your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Tip Number 3
Research the company culture and values of the professional services firm. During your interview, align your answers with their emphasis on collaboration and personal growth to demonstrate that you would be a great fit for their team.
✨Tip Number 4
Prepare to discuss your experience with document management and compliance checks. Be ready to explain how you've handled similar tasks in the past, as this will showcase your relevant experience and attention to detail.
We think you need these skills to ace Operations Administrator Support - Maternity Leave Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and support roles. Emphasise your organisational skills, attention to detail, and any previous work in a professional services environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong communication skills and explains why you are the perfect fit for the Operations Administration Support role. Mention specific examples of how you've successfully managed multiple tasks or improved processes in past positions.
Highlight Technical Proficiency: In your application, clearly state your proficiency in Microsoft Word, PowerPoint, and Excel. If you have experience with Outlook and Teams, be sure to mention that as well, as it aligns with the job requirements.
Showcase Problem-Solving Skills: Provide examples in your application that demonstrate your proactive problem-solving abilities. Discuss situations where you took initiative or adapted to changing priorities, which is crucial for this role.
How to prepare for a job interview at Office Angels Limited
✨Showcase Your Organisation Skills
As an Operations Administrator Support, you'll need to demonstrate your exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks while maintaining accuracy and attention to detail.
✨Communicate Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, both in writing and verbally. Be ready to discuss how you've effectively engaged with stakeholders in previous positions.
✨Demonstrate Tech Savviness
Familiarity with Microsoft Office tools is crucial. Brush up on your skills in Word, PowerPoint, and Excel, and be prepared to discuss any experience you have with Outlook and Teams. You might even want to mention specific projects where you used these tools effectively.
✨Be a Proactive Problem Solver
The role requires someone who can think ahead and adapt to changing priorities. Think of instances where you took the initiative to solve problems or improve processes. Highlight your proactive approach during the interview to show that you're a great fit for the team.
