My client are seeking a highly organised and proactive Operations Assistant to become an integral part of our London office. This is a varied and hands-on position that sits at the heart of the business, supporting the Operations team, senior stakeholders, and the wider organisation with a broad range of operational, administrative, and office management responsibilities.
As the first point of contact for visitors and external stakeholders, you will play a key role in maintaining a professional and welcoming office environment while ensuring the smooth day-to-day running of the business. The successful candidate will thrive in a fast-paced, entrepreneurial environment, enjoy juggling multiple priorities, and take pride in delivering exceptional support across a wide range of business functions.
No two days are the same in this role. Combining office management, executive coordination, operations support, finance administration, and legal coordination, this position offers excellent exposure across the business and would suit someone looking to build a long-term career within operations and business support.
Key Responsibilities
Operations & Office Management
Coordinate complex diary management and meeting scheduling for senior stakeholders, including Partner-level executives.
Manage and coordinate internal meetings across the business, including weekly leadership meetings, strategy sessions, and company-wide calls.
Arrange external meetings, presentations, and feedback sessions, ensuring all associated documentation and follow-up actions are completed.
Act as the first point of contact for visitors, creating a professional and welcoming office experience.
Handle incoming telephone calls, correspondence, and post distribution.
Manage relationships with external office providers and suppliers, acting as the primary day-to-day liaison.
Oversee the smooth operation of the office environment, including facilities management, office supplies, and IT-related coordination.
Support and deliver office improvement initiatives and operational projects.
Arrange internal and external catering, lunches, and hospitality requirements.
Assist with employee onboarding and offboarding processes, ensuring a seamless employee experience.
Perform Health &...
Reception and Ops Assistant employer: Office Angels Careers
Join a dynamic automotive team in Birmingham as a Fleet Sales Administrator, where you'll thrive in a supportive and fast-paced environment. We offer flexible working hours, competitive pay, and the best temp benefits on the market, ensuring you have the resources to excel and grow in your role. With opportunities for professional development and a culture that values initiative and teamwork, this is an excellent place to build your career.
