At a Glance
- Tasks: Support Directors by managing calendars, meetings, and travel arrangements.
- Company: Leading membership organisation in the travel industry.
- Benefits: Competitive pay, flexible working, and a vibrant office environment.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Gain valuable experience in a dynamic industry while enhancing your organisational skills.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 22 - 22 £ per hour.
Our client is a leading membership organisation within the travel industry and they are looking for a highly organised, proactive, and professional Executive Assistant to support two Directors and their wider Management Team.
Start date: Monday 5 October
Duration: Ongoing temp position
Hours: 37.5 hours per week
Working pattern: x3 days per week in the office / x2 WFH
Location: London Bridge
Pay rate: £22ph
Industry: Travel
Duties:
- Manage the calendars of two Directors including coordinating internal and external meetings, appointments, and complex travel itineraries.
- Proactively plan ahead to ensure upcoming commitments are prioritised & well-prepared.
- Anticipate scheduling conflicts and resolve them quickly.
- Act as the primary point of contact for the two Directors, managing access to their time and ensuring their availability is aligned.
- Handle all correspondence and interactions with the utmost discretion, managing confidential information with professionalism.
- Lead on the preparation, logistics, and execution of high-level meetings and events including agenda creation, briefing materials, minute-taking, and action tracking.
- Coordinate meeting spaces or external venues, manage virtual conferencing tools, and arrange catering or guest logistics as needed.
- Ensure a professional and welcoming environment at the London Head Office for colleagues and guests alike.
- Oversee office supplies, equipment needs, and post/distribution aligned with role responsibilities.
- Maintain effective relationships with facilities providers, including the office landlord.
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