Scheduling Administrator (Temporary)
Location: Whiteley
Job Type: Temporary
Hours: Full-time
Are you an organised and proactive administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, speaking with a variety of stakeholders, and ensuring everything runs smoothly behind the scenes?
We are currently recruiting for a Scheduling Administrator to join a busy and supportive team on a temporary basis. This is an excellent opportunity for an experienced administrator who enjoys working in a highly organised, technology-driven environment and is confident communicating with clients, engineers and contractors over the phone.
The Role
You will play a key role in supporting the delivery of planned maintenance services across a portfolio of public sector clients. You will be responsible for coordinating maintenance activities, managing service tickets, maintaining accurate records and ensuring compliance documentation is completed and updated correctly.
This is a varied position where strong organisational skills, attention to detail and excellent communication abilities are essential.
Key Responsibilities
Managing and administering planned maintenance work orders and service requests
Scheduling engineers and subcontractors, coordinating site access and resources
Updating client records and asset information within CAFM and service management systems
Ensuring maintenance paperwork and compliance documentation is completed accurately and on time
Updating client portals and systems with work progress and completion details
Liaising with clients, engineers, contractors and internal teams to ensure works are completed within agreed timescales
Raising purchase orders for materials and subcontractor services
Handling client enquiries and providing a professional, responsive service
Supporting monthly reporting and management information requirements
Maintaining accurate records and assisting with compliance across maintenance contracts
Providing general administrative support and team cover as required
About You
We are looking for someone who can hit the ground running a...
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