Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Records Management Team in managing Ofcom's paper archive and ensure compliance.
- Company: Ofcom regulates communication services, ensuring quality broadband, phone, and media experiences.
- Benefits: Enjoy flexible working options and a supportive, inclusive culture.
- Why this job: Join a mission-driven team focused on data management and collaboration for social impact.
- Qualifications: Experience in records management, strong organization skills, and proficiency in MS Excel and SharePoint required.
- Other info: Contract until April 2025; applications close January 23rd.
The predicted salary is between 28800 - 43200 £ per year.
Please note that this is a contract until early April 2025 and the advert will close at 00:01 on Friday 24 January and therefore we advise getting your application by no later than midnight on Thursday 23 January.
About Ofcom
Ofcom is the regulator for the communications services that we use and rely on each day. We make sure people get the best from their broadband, home phone and mobile services, as well as keeping an eye on TV and radio.
Our culture is clear – we live by our values: Empowerment; Excellence; Collaboration; Agility and Respect. These define how we work to deliver our purpose, now and in the future. The behaviours which support these values set the path for a fully inclusive and innovative culture at Ofcom.
We focus not only on what we do, but how we do it. We pride ourselves on being an organisation of people who genuinely care about helping others.
About the team you’ll be part of
The Records Management team’s responsibility is to ensure colleagues have the tools and guidance to store their information securely, keep it for as long as it is required, to collaborate effectively and provide evidence of how Ofcom comes to decisions.We also ensure that our records are managed in line with all relevant legislation including the Freedom of information Act, DPA and GDPR and the Public Records Act.
The Records Management team is part of the Data and Information team that leads Ofcom\’s transformation into a data- and insight-driven organisation. The team ensures Ofcom manages its data, information, and records appropriately, provides expertise to policy and corporate colleagues in data science, machine learning and engineering, and supports Ofcom’s community of information and data professionals.
The purpose and scope of the role
This contract is to support the Records Management Team to take forward the work on Ofcom’s paper archive to ensure compliance with the Public Records Act. The role will involve working with teams across Ofcom and liaising with The National Archives. to facilitate the review process, ensuring sign off for destruction is secured, preparing records for transfer and working with TNA on the physical transfer of records. The role will involve ensuring that there are comprehensive procedures written to enable this work to progress.
Your Key Responsibilities
- Interrogating the archive database to identify files that require review
- Working with teams across Ofcom to facilitate the review of paper files, ensuring sign off for destruction is secured
- Preparing material for transfer to the National Archives
- Working with TNA on the physical transfer of records
- Ensuring the archive database is updated accurately
- Ensuring that there are comprehensive procedures documenting all processes and procedures
- Requesting recall of items from offsite storage, logging of requests and managing return to offsite store
The skills, knowledge and experience you’ll need for success
- Experience of records management or records administration
- Experience of transfer of records to The National Archives
- Self-motivated with a flexible approach to tasks
- Excellent organisation / prioritisation skills
- Ability to work alone and to act on own initiative when required
- Strong interpersonal and communication skills
- Attention to detail and ability to produce high quality output
- Comfortable using technology and software platforms, familiarity with use of MS Excel and SharePoint
- Naturally collaborative, flexible and agile
- Organised and efficient; simplify information and communicate it to others in a readily understandable fashion
Inclusivity Statement
Inclusivity is at the heart of what we do.
Ofcom has a clear mission: to make communications work for everyone.To be able to deliver on this, we want our organisation to reflect the diversity of background, experience, upbringing and thought that exists across the UK. We aim to recruit from the widest pool of candidates possible – no matter your gender, ethnicity, disability, sexual orientation or social background.
Where positions are listed as full-time, we remain open to reduced hours, part-time arrangements, job shares, and other flexible working options. From day one, we champion flexible work arrangements to accommodate individual needs.
We also warmly welcome applicants who are returning to the workforce after a break – for whatever reason. If you have taken time away and are ready to rejoin, we look forward to reviewing your application.
Our recruitment processes prioritise accessibility and inclusivity. If you need information in an alternative format or have specific preferences, please contact our recruitment team at resourcing@ofcom.org.uk or call 0330 912 1378.
As a Disability Confident employer, we offer an interview to disabled applicants who meet the essential criteria for our advertised roles. When you apply, you can let us know if you would like your application to be considered under this scheme (sometimes known as ‘guaranteed interview scheme’). Find out more about the scheme here: https://www.ofcom.org.uk/about-ofcom/jobs/disability-confident-scheme
Archive Assistant employer: Ofcom
Contact Detail:
Ofcom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archive Assistant
✨Tip Number 1
Familiarize yourself with the Public Records Act and the processes involved in records management. Understanding the legal framework will not only help you in the role but also demonstrate your commitment to compliance during the interview.
✨Tip Number 2
Network with current or former employees of Ofcom, especially those in the Records Management team. They can provide valuable insights into the team culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Showcase your organizational skills by preparing a mock plan for managing records transfer. This will illustrate your proactive approach and ability to handle complex tasks, which is crucial for this role.
✨Tip Number 4
Highlight any experience you have with MS Excel and SharePoint, as these tools are essential for the role. Consider preparing examples of how you've used these platforms effectively in past positions.
We think you need these skills to ace Archive Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Archive Assistant position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in records management or administration. Be specific about your familiarity with transferring records to The National Archives and any relevant software skills, such as MS Excel and SharePoint.
Showcase Your Skills: Demonstrate your strong organizational and communication skills in your application. Provide examples of how you've successfully managed tasks independently and collaborated with teams in past roles.
Tailor Your Application: Make sure to customize your cover letter to reflect Ofcom's values of Empowerment, Excellence, Collaboration, Agility, and Respect. Show how your personal values align with theirs and how you can contribute to their mission.
How to prepare for a job interview at Ofcom
✨Understand Ofcom's Values
Before your interview, take some time to familiarize yourself with Ofcom's core values: Empowerment, Excellence, Collaboration, Agility, and Respect. Be prepared to discuss how you embody these values in your work and how they align with your personal approach.
✨Showcase Your Records Management Experience
Highlight your previous experience in records management or administration during the interview. Be ready to provide specific examples of how you've successfully managed records, particularly in compliance with relevant legislation like the Public Records Act.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various teams and The National Archives, it's crucial to showcase your strong interpersonal and communication skills. Prepare to discuss how you've effectively collaborated with others in past roles.
✨Prepare for Technical Questions
Familiarize yourself with the technology and software platforms mentioned in the job description, such as MS Excel and SharePoint. Be ready to discuss your comfort level with these tools and any relevant experiences you've had using them.
