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- Tasks: Support project delivery through admin coordination and training management.
- Company: Join OEG, a leader in energy solutions for the offshore industry.
- Benefits: Full-time, permanent role with opportunities for growth and development.
- Why this job: Be part of a dynamic team ensuring projects run smoothly and efficiently.
- Qualifications: Experience in project administration and strong organisational skills required.
- Other info: Work in a supportive environment focused on safety and quality.
The predicted salary is between 30000 - 42000 £ per year.
OEG is hiring a Technical Services Project Administrator in Hunmanby or Grimsby, United Kingdom. The role involves providing administrative and coordination support and ensuring the seamless delivery of projects.
Company: OEG
Contract: Full-time, permanent
Location: Hunmanby, UK / Grimsby, UK
Responsible to:
OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
The Project Administrator will play a key role in enabling project operations teams to deliver high-quality outcomes on time and within scope.
Key responsibilities and accountabilities:
- Training & Compliance: Coordinate, schedule, and manage all site and customer-specific training sessions, ensuring accurate documentation, communication, and timely delivery. Manage additional training requirements, including GWO (Global Wind Organisation) certifications, ensuring compliance and up-to-date records. Maintain training records and certification databases, ensuring all staff qualifications are current and accurately documented. Upload certification documents to internal systems and client portals as required.
- Recruitment & Onboarding Support: Assist with recruitment administration, including candidate tracking, interview scheduling, and onboarding coordination. Facilitate new starter onboarding, including profile creation, document collection, and induction support. Ensure all onboarding documentation is complete and accurately filed, including contracts, right-to-work checks, and qualifications.
- Daily Operations & Support: Conduct daily project check-ins to monitor workforce readiness and compliance. Manage PPE and workwear requests, ensuring timely ordering and distribution to staff. Maintain personnel files, ensuring confidentiality and accuracy, and compliance with data protection standards.
- Administrative & Reporting Duties: Update and maintain various project and personnel spreadsheets, including training matrices and PPE logs. Assist with generating and tracking Purchase Orders to support operational and project needs. Support internal and external audits by ensuring all documentation is complete and easily accessible.
QHSE responsibilities: To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role. Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System. Promoting: a proactive health and safety culture focused on the prevention of work-related injury or ill health and continual improvement in our processes / performance; environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution; a quality culture that brings value to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.
Skills and experiences:
- Demonstrated experience in project administration, coordination, or a related operational support role.
- Strong organisational abilities with the capacity to manage multiple tasks effectively.
- High attention to detail, with the ability to manage multiple administrative tasks simultaneously.
- Proficient in Microsoft Office Suite, particularly Excel, Outlook and Word.
- Experience with certification and compliance management systems is desirable.
- Familiarity with GWO or other industry-specific training standards is advantageous.
- Proactive, self-motivated, and able to work independently.
- Strong communication and interpersonal skills, with the ability to build effective working relationships.
- Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Team player with a willingness to support across departments as needed.
Technical Services Project Administrator employer: OEG
Contact Detail:
OEG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Services Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching OEG and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to project administration and compliance. We want you to feel confident and ready to showcase your skills when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Technical Services Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Technical Services Project Administrator role. Highlight your project administration experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at OEG. Share specific examples of your past experiences that align with the responsibilities listed in the job description. Let us know what makes you tick!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, make sure to showcase your knack for managing multiple tasks. Whether it's through your CV or cover letter, give us a glimpse of how you keep everything on track and running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at OEG!
How to prepare for a job interview at OEG
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Technical Services Project Administrator. Familiarise yourself with project administration, compliance management, and the specific training requirements mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured timely delivery, as this will demonstrate your capability to handle the demands of the position.
✨Brush Up on Compliance Knowledge
Given the emphasis on training and compliance in the job description, it’s crucial to have a good grasp of relevant compliance standards, especially GWO certifications. Research these standards and be prepared to discuss how you would ensure adherence to them in your role, showcasing your proactive approach to compliance.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and specific projects you might be involved in. This not only shows your enthusiasm for the role but also helps you assess if the company is the right fit for you.
