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- Tasks: Support the statutory inspection department with admin tasks and project tracking.
- Company: OEG is a leading energy solutions provider for the global offshore industry.
- Benefits: Enjoy a full-time, permanent role with opportunities for skill development and training.
- Why this job: Join a dynamic team and contribute to vital offshore energy projects while enhancing your career.
- Qualifications: GCSEs in English and Maths; strong attention to detail and communication skills required.
- Other info: Training provided for company systems; must have a full UK driver's license.
The predicted salary is between 30000 - 42000 £ per year.
- Vacancies Statutory Inspection Project Administrator
Statutory Inspection Project Administrator
Join us as a Statutory Inspection Project Administrator within our Topside division in Hunmanby. This role involves being responsible for the general administrative support of the statutory inspection department.
Statutory Inspection Project Administrator
Company:
OEG
Contract:
Full-time, permanent
Location:
Hunmanby, UK
Responsible to:
Statutory Inspection Manager
Company overview
OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions – topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Responsible for the general administrative support of the statutory inspection department.
Assisting the department manager in planning, mobilising, execution, and demobilising of statutory inspection work scopes.
Maintaining technician’s competence in line with industry, client, project, and company requirements.
Aiding in the design and implementation of quality control systems around project reporting working with MY compliance and Motion Kinetic Software.
The role requires the administrator to assist in the implementation of department and project Quality/HSE policy’s whereby weekly/monthly reports will be produced using tools such as MS office.
Aiding in the production of departmental procedures and documentation in line with company document control system.
Key responsibilities and accountabilities
Provide administrative support for organizing, transferring, processing, and storing data.
Daily analysis and checking of submitted work packs via emails.
Daily analysis and checking of submitted PDF checklists and uploading to online portals.
Daily updating project tracking systems (excel and motion kinetic) and monitoring project progress.
Responsible for checking personnel certification, uploading to online system where necessary.
Creating project specific documents in word and Adobe Forms.
Managing the process of seaman book applications.
Resetting used and setting up new laptops.
Updating CVs.
Answering and transferring calls when required.
Booking travel when required.
Office stationery stock take and ordering.
Keeping up to date with any new or amended processes, procedures and regulatory changes that impact the role and learn information about new products, always following instructions from the Company.
Ensure all internal communications are read, understood, adhered to, and acknowledged. Clarity must be sought where needed to aid understanding, and all instructions contained therein must be always followed.
Attend meetings as directed by your manager including one to ones, performance reviews and training/coaching etc.
Responsible for security of client and company data as provided and used in the role.
Responsible for security of company property as provided and used in the role.
Support department initiatives to help achieve departmental annual targets and objectives.
QHSE responsibilities
To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.
Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.
Promoting:
a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.
Skills and experiences
High attention to detail and ability to manage large volumes of data.
Strong communication skills and ability to liaise with cross-functional teams.
Ability to manage priorities and deliver against tight deadlines.
Confident in using companies’ online systems (training will be provided).
Willing and able to learn new skills on the job.
Qualifications
Full UK Drivers License.
Minimum: GCSEs (or equivalent) in English and Mathematics.
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Statutory Inspection Project Administrator employer: OEG
Contact Detail:
OEG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Statutory Inspection Project Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as MY compliance and Motion Kinetic Software. Having a basic understanding of these tools will show your initiative and readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills during any conversations or interviews. Since the role involves managing large volumes of data and maintaining project tracking systems, demonstrating your ability to stay organised will be crucial.
✨Tip Number 3
Prepare to discuss your experience with quality control systems and how you’ve contributed to improving processes in previous roles. This will align well with the responsibilities of aiding in the design and implementation of quality control systems.
✨Tip Number 4
Show your enthusiasm for the energy sector and OEG's mission. Research the company’s projects and values, and be ready to express how your personal goals align with theirs during your discussions.
We think you need these skills to ace Statutory Inspection Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Statutory Inspection Project Administrator. Emphasise your administrative support experience, attention to detail, and ability to manage data.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your understanding of the statutory inspection process and how your skills can contribute to the department's success. Be sure to express your enthusiasm for the role and the company.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as strong communication abilities, proficiency in MS Office, and experience with project tracking systems. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at OEG
✨Showcase Your Attention to Detail
As a Statutory Inspection Project Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Strong Communication Skills
This role requires liaising with various teams. During the interview, highlight instances where you effectively communicated complex information or collaborated with cross-functional teams to achieve a common goal.
✨Familiarise Yourself with Relevant Software
The job mentions using tools like MS Office and Motion Kinetic Software. If you have experience with these or similar systems, be sure to mention it. If not, express your willingness to learn and adapt quickly.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to project administration. Think of scenarios where you had to manage tight deadlines or large volumes of data, and be ready to explain your approach.
