At a Glance
- Tasks: Support recruitment and onboarding for offshore personnel in a dynamic energy solutions company.
- Company: Join OEG, a leader in energy solutions with a focus on innovation and efficiency.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive team environment.
- Other info: Opportunity to grow in a fast-paced industry with a commitment to inclusivity.
- Why this job: Be the first point of contact in recruitment and make a real impact on project success.
- Qualifications: One year of admin experience and strong IT skills required.
The predicted salary is between 28800 - 43200 £ per year.
Company Overview OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Core Purpose To support the sourcing, interviewing and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead. To enable effective workforce planning by maintaining accurate personnel records and ensuring the selection and engagement of suitable subcontractor candidates.
Key Responsibilities and Accountabilities:
- Act as the first point of contact for all contractor vacancy opportunities, administering and responding to recruitment queries.
- Manage the onboarding of new contractors, verifying that all certifications are current and complete.
- Administer and maintain contractor databases.
- Support tenders, contracts, and variation orders for active contractors.
- Administer IR35 determinations for all applicable contractors.
- Undertake any other duties reasonably within the scope and capability of the role.
Skills and Experience:
- Ability to communicate clearly and professionally in both written and verbal formats.
- Confident in making direct phone calls to internal and external stakeholders.
- Strong interpersonal skills, with the ability to build effective relationships across all levels of seniority.
- Strong organisational skills with the ability to effectively prioritise workloads.
- High level of attention to detail and a strong focus on accuracy in all tasks.
- Strong problem-solving skills, with the ability to identify issues, analyse information, and implement effective solutions.
Qualifications:
- Minimum of one year’s experience in an administrative or coordination role.
- Proficient in IT, with strong skills in Microsoft Word, Excel, and PowerPoint.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Administrative Assistant in Portsmouth employer: OEG
OEG is an exceptional employer, offering a dynamic work environment in Portsmouth where innovation meets collaboration. As part of our Topside Division, you will benefit from a supportive culture that prioritises employee growth and development, alongside competitive remuneration and comprehensive benefits. Join us to play a vital role in the offshore energy sector while enjoying opportunities for professional advancement and a commitment to inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research OEG and their Topside Division so you can speak confidently about how your skills align with their needs. Practise common interview questions and think of examples that showcase your organisational and problem-solving skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re the perfect fit for the team at OEG.
✨Tip Number 4
Don’t forget to apply through our website! We make it super easy for you to submit your application directly, and it shows you’re serious about joining our team. Plus, it helps us keep track of all applicants efficiently!
We think you need these skills to ace Administrative Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in administration and coordination, and don’t forget to showcase your strong organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention your ability to communicate clearly and your attention to detail, as these are key for us at OEG.
Showcase Your IT Skills:Since proficiency in Microsoft Word, Excel, and PowerPoint is essential, make sure to mention any specific projects or tasks where you’ve used these tools effectively. We love seeing how tech-savvy you are!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at OEG
✨Know the Company Inside Out
Before your interview, take some time to research OEG and its role in the offshore energy industry. Understanding their mission, values, and recent projects will help you tailor your answers and show genuine interest.
✨Showcase Your Communication Skills
As an Administrative Assistant, clear communication is key. Prepare examples of how you've effectively communicated with stakeholders in previous roles. Practise articulating your thoughts clearly and confidently during the interview.
✨Demonstrate Organisational Prowess
Be ready to discuss how you manage your workload and prioritise tasks. Share specific strategies or tools you use to stay organised, especially when handling multiple responsibilities like onboarding and maintaining databases.
✨Highlight Problem-Solving Abilities
Think of a time when you faced a challenge in your previous administrative roles. Be prepared to explain the situation, your analysis, and the solution you implemented. This will showcase your strong problem-solving skills, which are crucial for this position.
