At a Glance
- Tasks: Coordinate logistics for offshore operations and support project schedules.
- Company: Join OEG, a leader in energy solutions for the offshore industry.
- Benefits: Flexible working arrangements, competitive salary, and career development opportunities.
- Other info: Inclusive workplace with opportunities for growth and learning.
- Why this job: Be part of a dynamic team making a real impact in the offshore energy sector.
- Qualifications: Strong communication skills and a willingness to learn logistics processes.
The predicted salary is between 30000 - 40000 € per year.
Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
We are currently seeking an Offshore Logistics Coordinator to join our Cargo Logistics Division.
Location: Cairnrobin or Kintore, Aberdeen/Aberdeenshire, United Kingdom.
Contract: Full-time, permanent. Flexible working arrangements may be available upon request.
Core Purpose
To assist the Logistics and Procurement Supervisor and Offshore Operations Manager in all aspects of logistics requirements. Provide logistics support for offshore inspections and visits.
Key Responsibilities and Accountabilities
- Assist with maintaining offshore schedules, including the scheduling of offshore personnel.
- Create quotations within the company sales database.
- Update the offshore job register and ensure client purchase orders are received for specific jobs.
- Liaise with clients regarding upcoming work scopes, provide engineer’s names and Vantage numbers, obtain engineer check-in times, and promptly communicate updates to the relevant engineer.
- Responsible for reviewing all purchase orders within the Offshore Department, liaising with clients and the Logistics and Procurement Supervisor as required to facilitate purchase order uplift.
- Responsible for coordinating offshore travel arrangements, including flights, accommodation, visas, and medical requirements for domestic and international travel.
- Ensure engineers’ timesheets are authorised and all supporting documentation is stored in the designated folder for submission to Accounts.
- Use the Vantage system to record engineer check-in, landing, and associated time entries.
- Distribute offshore report certificates to helicopter operators and other relevant parties as required.
- Assist with maintaining the engineer training matrix and ensuring all training records are current and accurate.
- Process engineers’ offshore-related expenses for submission and approval.
- Prepare and process offshore scopes for submission to Accounts for invoicing.
- Monitor and track the Friction Tester for all friction test jobs, including on-hire and off-hire records in the OEG database.
- Support the Training Manager in scheduling offshore and onshore training scopes.
- Liaise with the Technical Manager and clients to plan all onshore work (Gulf, HIAL, PDG and WFS), including servicing of refuelling vehicles and static fuelling systems, and allocation of engineers.
- Undertake any other duties as reasonably required in line with the contract of employment.
Skills and Experience
- Strong communication skills with the ability to liaise effectively with colleagues, clients and stakeholders.
- Ability to prioritise workload and work effectively to deadlines.
- Previous experience in a similar role is desirable but not essential.
- Basic knowledge of, or willingness to learn, Microsoft Excel and OEG systems.
- Willingness to learn and use client purchase order systems.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Offshore Logistics Coordinator in Portlethen employer: OEG
OEG is an exceptional employer, offering a dynamic work environment in the heart of Aberdeen/Aberdeenshire, where employees can thrive in the offshore energy sector. With flexible working arrangements and a strong commitment to employee development, OEG fosters a culture of collaboration and innovation, ensuring that every team member has the opportunity to grow and contribute meaningfully to critical energy projects.
StudySmarter Expert Advice🤫
We think this is how you could land Offshore Logistics Coordinator in Portlethen
✨Tip Number 1
Network like a pro! Reach out to people in the offshore logistics field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching OEG and understanding their role in the offshore energy sector. Show us you’re not just another candidate; demonstrate your passion for logistics and how you can contribute to our mission.
✨Tip Number 3
Practice your communication skills! Since strong communication is key for this role, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Offshore Logistics Coordinator in Portlethen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Offshore Logistics Coordinator role. Highlight any relevant experience and skills that match the job description, especially in logistics and communication.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our mission at OEG. Keep it concise but impactful.
Showcase Your Skills:Don’t forget to mention your strong communication skills and ability to prioritise workload. These are key for the role, so give examples of how you've demonstrated these in past experiences.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with OEG!
How to prepare for a job interview at OEG
✨Know Your Logistics Inside Out
Make sure you brush up on logistics terminology and processes relevant to the offshore energy sector. Familiarise yourself with the specific responsibilities of an Offshore Logistics Coordinator, such as scheduling, liaising with clients, and managing travel arrangements.
✨Showcase Your Communication Skills
Since strong communication is key for this role, prepare examples that demonstrate your ability to effectively liaise with colleagues and clients. Think about times when you successfully managed a project or resolved a conflict through clear communication.
✨Be Ready to Discuss Software Proficiency
While previous experience is desirable, showing a willingness to learn is crucial. Be prepared to discuss your familiarity with Microsoft Excel and any other relevant systems. If you have experience with similar software, share that too!
✨Demonstrate Your Organisational Skills
This role requires excellent prioritisation and time management. Prepare to talk about how you've handled multiple tasks or deadlines in the past. Use specific examples to illustrate your ability to keep everything running smoothly, even under pressure.
