At a Glance
- Tasks: Support logistics operations and ensure customer needs are met efficiently.
- Company: Join a leading energy solutions business with a global impact.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth in a fast-paced industry.
- Why this job: Be part of a dynamic team that plays a crucial role in offshore energy projects.
- Qualifications: GCSEs in English and Maths, plus strong communication and organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry.
Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
- We are currently seeking an
- Operations Administrator to join our
Cargo Logistics Division.
- Location
- Core Purpose
- Work closely alongside the Chemical Process and Sales & Rental Co-ordinators to ensure customer requirements are met.
- Liaise with internal operations and external clients over the hire and off hire of units and ensure databases are up to date.
Key Responsibilities and Accountabilities
- Process customer orders accurately and efficiently, liaising with the Yard Co-ordinator to obtain unit numbers and other required information.
- Monitor and track asset movements using the company's fleet management system.
- Complete all on-hire and off-hire documentation in a timely manner.
- Coordinate daily movement reports for external clients to support accurate and timely monthly invoicing.
- Generate and upload cleaning certificates, ensuring all records are maintained correctly.
- Welcome and assist drivers arriving on site, providing a professional point of contact.
- Maintain effective communication with colleagues across departments to ensure a smooth and efficient workflow.
- Participate in all required training to maintain competency and support continuous professional development.
- Provide cover for the Chemical Process and Sales & Rental Co-ordinators during periods of annual leave or absence, as directed by management.
- Undertake any other reasonable duties required to support the operational needs of the business.
Skills and Experience
- Excellent verbal, written and telephone communication skills.
- Proficient in Microsoft Office, with a good working knowledge of Word and Excel.
- Strong communication and interpersonal skills, with the ability to build effective working relationships.
- Excellent organisational and time management skills, with the ability to prioritise tasks and manage a busy workload.
- High level of accuracy and attention to detail, ensuring work is completed to a consistently high standard.
Qualifications
- GCSE (or equivalent) in English at Grade C/4 or above.
- GCSE (or equivalent) in Mathematics at Grade C/4 or above.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
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Operations Administrator employer: OEG
OEG is an excellent employer that values its employees and fosters a supportive work culture in Aberdeen City. With a commitment to inclusion and professional development, the company offers numerous growth opportunities and benefits, making it an ideal place for those looking to make a meaningful impact in the energy solutions sector.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like OEG and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at OEG!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like OEG keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to OEG:This is your chance to really connect with the team at OEG. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at OEG
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with OEG.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show OEG that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at OEG. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
